Easter Seals Jobs

This position offers a $1000 sign on bonus to New Ricoh Team members!

Specialist, Facilities

POSITION PROFILE

Serves as a primary point of direct administrative contact and liaison with other departments, individuals, and external agencies on a range of specified issues; organizes and facilitates meetings, conferences and other special events as required. Monitors and coordinates accounting activities as appropriate and prepares internal reports for multiple teams with primary support of our EH&S team. Assists in the coordination, supervision, and completion of special projects as appropriate.

Job Duties and Responsibilities

Environmental Health & Safety

• Act as lead to communicate, schedule, and maintain tracking of annual compliance requirements.

• Audit assistance.

• CRT inventory supply management

• Cintas support from invoice tracking to delivery of supply confirmations.

Facility Management Support

• Supports facility in maintaining daily operational functions.

• Monitor software systems and create tickets and reporting within Service Zone, BrainShark, HumanTech, and SAP Ariba/myBuy.

• Create department requisitions, track PO’s, monitor invoicing, troubleshoot AP/AR issues.

• Maintain and create department tracking spreadsheets.

• Maintains daily routine functions to include work orders, contractor monitoring, inspections, resolving facility related issues, lending support as required to other business groups.

• Interacts with both contracted vendors and facility management.

• Works independently and supervises projects, company events and facility related program launches.

Infrastructure Support

• Partner with EH&S, facilities soft services & planning team on projects.

• Data Collection and basic data input.

• People management, IT, space management software support.

• Project Management Assistance.

• Act as lead to create signage and provide instruction to on-site staff

• Copy requirement — Team with office service

• Sign placement — Team with sustainment team.

• Lamination, work with outside vendor on professional signage.

Event Planning

• Support Inclusive Winning team and direct team support for events.

• Offsite planning assistance, as required.

• Coordinate with onsite service for room set-up.

• Schedule meetings, order food/catering.

• Create tracking & costs for events.

Support Communications/Change Management Processes

• MS Systems: Teams, SharePoint, and Yammer and other support process needs when directed.

• Poster boards and hard copy messaging boards.

• Campus signage/picture support.

• Request estimates/quotes from various vendors.

• P-Card reconciliation.

• Supply ordering for necessary department supplies.

• Create dynamic presentations using multiple MS systems to deliver key messaging to senior leadership and an estimated 5000 employees with little guidance.

• Performs all other duties as required.

Come Create at Ricoh:

If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.

Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information—how it is collected, stored, managed, and shared—to unlock the potential in every organization. We deliver services and technologies that inspire our customers’ success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.

Invest in Yourself:

At Ricoh, you can:

• Choose from a broad selection of medical, dental, life, and disability insurance options.

• Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.

• Augment your education with team member tuition assistance programs.

• Enjoy paid vacation time and paid holidays annually

• Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

EEO/Affirmative Action Employer -- M/F/Disability/Veteran