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Functional Title: Benefits and Payroll AdministratorDepartment: Corporate OperationsReports To: Assistant Manager of Finance and Administration (Sr. Director/CAO)Overtime Eligible (Y/N): YPosition SummaryThis position is coordinating daily operations of group benefit programs and assisting payroll team with US/global payroll processing.Essential Duties/Function:•Assist in the preparation for annual Open Enrollment and ensure all enrollment elections are properly processed in a timely manner. Conduct benefit orientations for on/off boarding expatriate staff.•Assist Human Resources in the coordination and implementation of benefits programs. Update benefit and payroll systems to ensure all related payments, deductions, and/or changes are properly captured. Complete all related transactions and calculate accruals for employee benefits. •Assist payroll manager with employee inquiries regarding payroll, accounting and benefits matters, administer and track leaves of absence, and update ADP System with employee time off requests.•Support payroll manager with plan vendors, NLGIA affiliate and third-party administrators; coordinate transfer of data to external contacts for services, premiums, and plan administration; document and maintain administrative procedures for assigned benefit processes.•Assist benefit audit activities and records to ensure they are updated.•Prepare payroll calculations and processing for local and expatriate employees; coordinate information to ensure all related payments, deductions, and/or changes are properly captured. Prepare GL entries.•Assist individual tax filings for expatriate staff with payroll manager; collect required information, process and track tax payments.•Support expatriates/overseas support teams/vendors regarding Global Mobility payroll.•Conduct reconciliations on AMEX transactions using the Concur system and provide required reports to team in a timely manner; collect receipts through the system, review submitted requests according to our policy, identify/correct errors through collaboration with the team, follow up with relevant parties as needed and meet deadlines.•Assist the Sr. Staff Accountant with accounting matters, as requested.•Language support for documents and emails exchanged in Japanese•Evaluate and document procedures to improve efficiency and suggest improvements. •Ad-hoc requests, as assigned.Experience/Qualifications:•Associate’s and/or Bachelor’s Degree in Human Resources, Accounting, Finance, Business or related field required.•2 + years’ experience in US and global payroll (Gross-up) payroll.•Understanding of benefits and accounting, is a plus.•Proficiency with Microsoft Office (Word, Excel, PowerPoint) is required. Working knowledge of ADP, MS Dynamics and Concur is preferred.•Business level proficiency in English and Japanese is required.•Excellent communication and interpersonal skills; ability to compose correspondence.•Highly organized with strong attention to details. The ability to adapt to change in a business environment is also critical.•Ability to report on-site to the NYC office from Monday to Thursday is required.Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. This document is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by the incumbents. Job responsibilities are subject to change, with or without notice. All employees may be required to perform duties outside of their normal responsibilities at any time at the Company’s sole discretion. This document does not constitute a contract of employment with you of any kind, express or implied for any duration, or with respect to any of its stated or omitted terms. As described in the Company’s employee handbook, the Company reserves the right to terminate your employment with or without cause, notice or reason at any time at its sole discretion. NLGIA is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, religion, sex, gender (including gender identity and gender expression), national origin, age, disability, sexual orientation, military or veteran status, genetic information, sexual or other reproductive health decisions, or any other characteristic protected by applicable federal, state or local law. The expected hourly rate for this position ranges from $33.66/hr. - $38.47/hr. (annualized gross base pay equivalent to $70,000 - $80,000). It is not typical for offers to be made at or near the top of the range. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications obtained. Market and organizational factors are also considered. In addition to salary, overtime earnings, and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus based on qualitative performance factors.

Minimum Salary: 33.66 Maximum Salary: 38.47 Salary Unit: Hourly