Job Information
Children's Aid Administrative Assistant in Manhattan, New York
Administrative Assistant 10/4/24Part Time--Manhattan
Job ID: 007334
Description:
Frederick Douglass Community Center (885 Columbus Avenue)
$21/ hour
*Position Summary: *The Administrative Assistant position is a part time temporary summer role, with the possibility to return for future programs. This position is under the Workforce Development subdivision and requires a detail-oriented employee who is comfortable in a fast-paced environment due to our strict Departmen of Youth & Community Development deadlines. You will report to the Program Coordinator and they will provide support and weekly check-ins for you and your peers in on-site and remote environments; to ensure that the daily administrative operations of Summer Youth Employment Program run efficiently & smoothly. You will receive hands-on training as we transition into each phase of Summer Youth Employment Program ; enrollment, orientation, placement, payroll, and internal audits. As well as respond to and resolve administrative inquiries and questions via phone and email.
Responsibilities: *Under the direct supervision of the Program Coordinator, the Administrative Assistant’s responsibilities include the following:*
Attend Departmen of Youth & Community Development and Children's Aid Society meetings and trainings as required.
Serve as parent and participant liaison to effectively resolve concerns regarding payroll, placement and/or other program policies and procedures.
Support team members throughout the different phases of SYEP including but not limited to; enrollment, orientation, placement, payroll, and data management
Administer internal audits for all employment program files and documents in preparation for yearly City and State audits.
Organize and facilitate staff orientations and training sessions to enhance program productivity.
May facilitate work readiness workshops for teens served by the Division and develop strategies that connect jobs & careers.
Maintain up-to-date notes during the phases of SYEP; Enrollment, Orientation, and Placement. To ensure we can recall what may have occurred with youth, parents, and supervisors.
Navigate and utilize the YEPS system daily; for SYEP inquiries, daily SYEP functions, payroll, and data entry.
Assist in participant and worksite information as it relates to Divisional work readiness programs including SYEP and YEPS databases.
*Minimum Qualifications: *
At least 2 years experience in the youth development field, work readiness, and/ or Non-Profit.
Currently enrolled in a College or University.
*Key Competencies: *
Candidates must be able to work independently in a fast-paced environment.
Have good verbal and written communication skills, and be detail-oriented.
Candidates must be familiar with Microsoft Excel and Word.
Requirements:
Job Type Part Time
Location --Manhattan
###