Easter Seals Jobs

Job Description

Purpose of Job:

Supports Stantec’s pursuit process with the preparation of proposals and tender submissions using established tools, guidelines, and templates. Includes the development of pursuit plans detailing activities, deliverables, owners, milestones, etc. and writing non-technical content for submissions. Will also establish a network within the company to facilitate identification and sharing of relevant information, best practices, etc. between offices.

Essential Functions

• Plan, organise, and direct all elements of RFP issue to submission, e.g. analyse the client request, develop response plan, initiate follow-up go/no go, facilitate strategy review conduct kick-off meeting, manage, and work with pursuit team to develop response sections, lead in-progress reviews, schedule technical, pricing and governance reviews, to ensure on-time response delivery within Stantec internal governance requirements.

• Update, reformat and/or rebrand in MS Word, MS PowerPoint, or Adobe InDesign proposals, statement of qualifications, capability statements, and winning themes.

• Assist the Bid Team in preparing written and graphical elements of sales opportunity response documents such as proposals, qualifications, and presentations in accordance with Client requirements.

• Proofread and edit technical and non-technical documents for consistency.

• Create and modify existing marketing materials (CVs, project descriptions and boiler plate content to effectively communicate services, capabilities, and market messages related to the proposal at hand.

• Display creativity in applying graphics (such as photos, graphs, charts, etc.) to improve communication in written documents and give direction to the graphic design team as needed.

• Assist in the conduct of client, competitor, and market research as required in support of client and/or opportunity strategy development.

• Collaborate with subject matter experts as designated by the Pursuits Team Lead to support the development of documented client strategies and information to support pursuits.

• Ensure adherence to standards and templates to present a consistent appearance/style in compliance with our branding guidelines.

• Track pursuit development ensuring timely progression according to agreed bid plan.

• Coordinate the packaging and delivery of bids, proposals, EOIs, tender documents in accordance with specified requirements, including use of electronic tender sites, and as needed via print/hard copy format.

• Support business developers to maintain accurate records in the Stantec Opportunities Pipeline (SOP) related to upcoming, ongoing and submitted proposals.

• Share sales materials, information, knowledge, and best practices with other Pursuit Team members.

• Update/maintain non-opportunity specific / additional sales qualification and reference materials (including project and personnel profiles, images, collateral materials, etc.) within Stantec apps such as SMKC as instructed by the Pursuits Team Lead

• Assist in maintaining and updating registrations with clients, including within online procurement systems.

• As a subject matter expert in pursuits and bidding, coach and support junior team members, as well as contribute, participate, and support continuous process improvement of the Pursuits Teams.

Job Requirements

Qualifications and skills

• Bachelor’s degree in Marketing, Business, Communications or Engineering

• At least 8 years working experience in business development or marketing with minimum 2 year experience in Engineering Consulting industry.

• Excellent communication and English language skills (verbal and written)

• Detail-oriented and organised, with exceptional prioritisation skills

• Ability to effectively balance conflicting priorities

• Leadership capabilities to conduct / facilitate meetings and workshops with bid teams

• The ability to develop win themes and integrate them throughout a proposal

• Demonstrated ability to provide critical thinking and critical thinking skills

• Ability to effectively communicate with senior management, supervisors, peers, and clients, internally and externally

• Can work independently, collaboratively as part of a team, and in conjunction with senior management/executive staff

• Strong presentation skills in small or large group environments, with proficiency in presentation support tools (e.g., PowerPoint)

• Demonstrated proficiency with web-based tools and Microsoft Office applications, including MS Teams, Word, PowerPoint, Excel, Outlook, OneDrive, SharePoint, etc.

• Proficient in InDesign and Adobe Acrobat

• Familiarity and ability to navigate various tender / procurement portals.

• Flexibility for working hours - work may be required after hours and on weekends, and sometimes on short notice.