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JOB REQUIREMENTS: JOB ID: 21042 POSITION SUMMARY This position supervises the Purchasing Card program for the Universities of Wisconsin, Purchasing Services Delivery Team. Responsible for program delivery, compliance, and continuous improvement, it will leverage resources from UW-Shared Service teams, peer information, and subject matter experts as it grows a program to oversee all Purchasing Card activities for twelve UW Institutions and UW System Administration. Reporting to the Purchasing Services Delivery Manager at UW-Shared Services, this position will supervise a team managing a growing Purchasing Card program. This oversight will include ensuring card use complies with Wisconsin Statutes, Policies, and Procedures, effectively communicating with stakeholders, monitoring and auditing card use for compliance, developing and managing effective training programs, and responding to internal audit findings. MAJOR RESPONSIBILITIES Ensures new card requests and existing card adjustments are addressed and resolved in a timely manner. -Provide guidance on the proper use of card products to cardholders. -Ensures a risk-based audit program is utilized to monitor cardholder spending behaviors for program compliance. -Communicates program performance to key stakeholders, including UW Leadership and UW Institution Procurement and Controller offices. -Seeks and implements Purchasing Card program improvement opportunities. -Responds to Internal Audit requests for information while implementing changes to address any audit findings. -Manage and prioritize team activities to meet Purchasing Card program needs. -Supervise and coach team members including hiring, performance management, termination, time approval etc. WORK LOCATION The office location is in Madison, WI. An in-office requirement is expected three days per week with the option to work the remaining days off-site/remote. A telecommuting agreement will need to be completed at the time of hire. Telecommuting agreements are subject to change at any time. APPLICATION INSTRUCTIONS To ensure full consideration, please submit application materials as soon as possible. Applicant screening will begin immediately and be ongoing through 11:59 pm, Sunday, July 21, 2024. However, applications may be accepted until the position has been filled. 1. Go to the UWSA Applicant Portal to submit your materials online and select the appropriate applicant portal, either External Applicants or Internal Applicants and click on the position title that you want to apply for. 2. To receive full consideration, interested applicants are required to apply online and provide: - Resume (PDF Format) - Cover letter addressing your experience and education as it applies to all minimum and preferred qualifications (PDF Format) Failing to submit the required application documents may disqualify your application. 3. Submit your application. SPECIAL NOTES: If you need to request an accommodation because of a disability, you can find information about how to make a request by contacting Sarah Wilson, HR Business Partner, at sarah.wilson@uwss.wisconsin.edu The Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. . 19.36(7). Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran, and other bases as defined by federal regulations and UW System policies. We promote excellent through diversity and encourage all qualified individuals to apply. Questions may be addressed to: Sarah Wilson, HR Business Partner, at sarah.wilson@uwss.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: MINIMUM QUALIFICATIONS -Bachelor\'s degr e or equivalent experience is required. -At least two years of a combination of Purchasing, Finance or Accounting experience. -Demonstrated experience working with a Purchasing Card program. PREFERRED QUALIFICATIONS -Knowledge of State and University of Wisconsin purchasing rules and procedures. -Demonstrated experience managing a Purchasing Card program. -Demonstrated experience managing and developing a team. ***** APPLICATION INSTRUCTIONS: Apply Online: https://www.careers.wisconsin.edu