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Nestle Personal Assistant and Events Specialist in Lviv, Ukraine

Personal Assistant to Center Head and Events Specialist J _48

Full-time on site or hybrid

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to the Center Head and assist Communication team in event management.

You are:

  • Highly organized

  • Experienced in managing big amount of information in a constantly changing environment

  • Ready to work closely with NBS Lviv Center Head and Leadership Team as well as other key stakeholders

  • Confident in English on Upper-intermediate level (both written and verbal)

  • Ready to work from Lviv office 100% ad-hoc: during on-site / hybrid events and Center Head presence

With you we will do:

  • Active agenda management: Efficiently manage Center Head’ calendar and schedule appointments, meetings, and events

  • Accept, challenge, refuse invitations: Evaluate and respond to invitations

  • Meeting preparation: Coordinate and schedule slots for meeting preparation, ensuring necessary materials are available

  • Minutes taking and agenda coordination: Attend meetings, take minutes, and assist in coordinating agendas

  • Stakeholder network management: Maintain and update a comprehensive stakeholder network.

  • Travel organization and claims management: Arrange travel logistics and manage expense claims.

  • Administration of tickets for trips: Handle ticket administration for Poland/Ukraine trips

  • Presents for all employees (including newcomers, maternities): Coordinate and arrange presents for employees on various occasions, such as birthdays, work anniversaries, and maternity leaves.

  • Event management: drive planning and organizing various events, including offline, online, and hybrid events. This may include coordinating logistics, managing invitations, and ensuring smooth execution.

What’s in it for you: * *

  • Advanced Understanding of Business Environment while working closely with NBS Lviv Center Head

  • Boost for your organizational and basic project management skills

  • Participation to events ideation and organization

How we will proceed:

You send us your CV → HRBP contacts relevant applicants → Interview with Communication Lead → Interview with Center Head → Job Offer communication to the Finalist → First working day

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