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Position Overview

Power your future with Qualus as our Project/ Service Coodinator!The Project/Service Coordinatoris responsible fortheoverall,coordination of various activities to ensure the successful completion of operational projects. This includes coordination of subcontractors and project materials/logistics. The Project/Service Coordinator may work independently or may support Project Managers, Field Service Managers or Support Specialists on assignments to specific client projects. Duties shall include, but not limited to, coordination (project set-up, resource/revenue tracking, review and approval of time and expenses) of assigned client projects. In addition, creation and management of other documentationusedto manage project execution and to ensure consistency with company strategy,commitmentsand goals. Responsibilities alsoinclude,updating schedules and project plans, project status reporting and forecasts.

Responsibilities

RESPONSIBILITIES:

• Supports Project Managers, OperationsLeaders, and others Team Leaders with monitoring and controls of project scope, schedule, andbudgetplans

• Serves as a subject matter expert for the ERPsystem and processesand proceduresrelativeto Operations

• Performs and/or supports project resource planning and scheduling as needed

• Supports andassistsin the contract management process

• Enters Orders/Jobs into production system updating as advisedrelativeto status, dates, shipping, and other pertinent information.

• Coordinates customer billing; prepares invoices and processes intimelyfashion.

• Ensures that time and expense charges to projects areaccurateand conform toQualusstandards & policy and clientcontracts

• Ensuresaccuratecreation of new project set up inERP System

• Ensures thorough andaccurateprojectcloseout

• Assistsin the change order process andsubmittal and communicates status

• Process customerPO’sas directed ensuring alignment of scope expectations

• Coordinates material procurement and generates purchase orders. Confirms material orders and pricing meetswith purchase requisitions

• Provides support in tracking project deliverables usingappropriatetools(may include working with and coordinating subcontractors)

• Monitor and report project status to Project Managers, Directors, AccountManagersand other stakeholders asrequired

• Provides AR & AP support and monthly invoicing review

• Controls production log for the location and leads production meetings

• Perform other duties as assigned

#LI-MG1

Qualifications

• Education:

• Bachelor’s degree in Finance, Accounting, Business Administration or equivalent degree; minimum of 2 years of experience OR

• Associates degree; minimum of 4 years of experience OR

• High school diploma; minimum of 6 years of experience

• Minimum experience to include:

• Project coordination,

• Budget/accounting coordination,

• Financial management, tracking & analysis,

• Analysis and application of operational reports

• Experience in project management and/or operations management, or related industry experience

• Experience working in Project Management applications and Enterprise Resource Planning (ERP) software (Microsoft Project, Primavera, Deltek)

• Proficient with MS Office tools (Work, Excel, Outlook) and ability to manage and analyze large quantities of data

• Knowledge of both theoretical and practical aspects of project management

• Experience with subcontractor management and/or procurement, technical projects and/or field construction operations

• Experience with conflict management, risk management and change management

Company Overview

Qualus is a leading pure-play power services firm and innovator at the forefront of the energy transition and transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has nearly 1,600 professionals, with offices throughout the U.S. and Canada.

EEO

At Qualus, we believe everyone has value; and that the diversity and inclusion among our teams is what sets us apart for optimal success. We put people first because we care. To view a copy of the Qualus Equal Opportunity and Affirmative Action Policy Statement, click here.

If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process, and need an alternative method for applying, please email careers@qualuscorp.com.

Job Locations US-KY-Louisville

ID 2025-3858

Category Administration

Position Type Regular Full Time

Remote: No