Job Information
University of Louisville Department Coordinator II in Louisville, Kentucky
Minimum Requirements:High School Diploma/GED with two (2) years of related experience or an equivalent combination of education and experience. Grade 2 (Hourly)Position Description:The Department Coordinator II for the Office of Undergraduate Advising will primarily assist the Executive Director of Advising with routine administrative tasks to ensure the success of the department. This position operates under the direct supervision of the Executive Director, assisting with a variety of routine administrative duties in support of the day-to-day operations of the department. This position provides excellent communication between the Executive Director of Advising, the Advising Units, and University partners.Essential Duties and ResponsibilitiesAssist the Executive Director by providing general administrative support including but not limited to maintaining calendar and meeting schedules, office communications, scheduling travel, and ordering office supplies.Provide exemplary customer service by answers calls, emails, walk-ins for the Undergraduate Advising Office and updating the website as needed.Assist with coordination of special events held by the Undergraduate Advising Office including but not limited to coordination of catering, reservation of event locations, sending communications regarding meetings, and maintaining an attendance list.Support Advising Units administration with routine tasks, as necessary, based on direction of Executive Director.Maintains list of data on Undergraduate Advisor caseload.Serve as a Liaison for the Undergraduate Advising Office with University Offices such as Finance Office, Human Resources Office, Business Operations Office, Information Technology Office.Supports the Recruitment process of new employees by coordinating departmental onboarding.Serve as a ProCard holder and complete reconciliations. Assists in monitoring departmental budget and financial transactions.Maintains up-to-date records on university policies and procedures.Other general administrative duties as assigned by the Executive Director.Preferred Qualifications One year of experience in assisting an executive in higher education, bookkeeping, records management, accounting, or related field.CompetenciesFlexible - ability to change directions as needed for the good of the department or organization.Service Excellence - responsive, informs constituents of process, pleasant to work with, educates and provides timely, accurate information.Organized - manages time effectively, keeps tasks appropriately prioritized.Critical Thinking - ability to think through issues and identify appropriate options.Work Ethic - motivated, diligent, industrious, and persistent in the workplace, stays on tasks to completion, works at a fast pace to ensure optimal efficiency.Interpersonal - can build effective, strong working relationships with employees, colleagues, management and vendors through trust, communication, and credibility.Teamwork - ability to work with others, serve others, help others, lead others, mentor. others, take directions from others in the interest of moving process and programs forward to the desired outcome.Target Compensation Maximum:$24.77Target Compensation Minimum:$16.51Compensation will be commensurate to candidate experience.Equal Employment OpportunityThe University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.Assistance and AccommodationsComputers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.
