Easter Seals Jobs

Job Description

Align yourself with an organization that has a reputation for excellence! Cedars-Sinai received the National Research Corporation’s Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We also were awarded the Advisory Board Company’s Workplace of the Year, 3 years in a row. This recognizes hospitals and health systems nationwide that have outstanding levels of employee engagement. We offer an outstanding benefit package and competitive compensation. Come find out why Cedars-Sinai was Voted #1 in California and #2 in the Nation by U.S. News Best Hospitals in 2022-2023!

Why work here?

Beyond outstanding benefits, competitive salaries and health and dental insurance We take pride in hiring the best, most passionate employees. Our talented staff reflects the culturally and ethnically diverse community we serve. They are proof of our commitment to creating a dynamic, inclusive environment that fuels innovation and the gold standard of patient care we strive for.

What Will You Be Doing In This Role?

The Senior Administrative Assistant in Medical Oncology performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the department and/or unit. Supports an individual or multiple staff members by arranging their schedules, appointments and itineraries.

Primary Duties and Responsibilities:

•Proactively manages and schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.

•Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.

•Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.

•Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.

•Distributes and disseminates information within the department and/or unit.

•Orders supplies and arranges for equipment maintenance.

•Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.

•Establishes and maintains an internal filing system.

•Responds timely, effectively and appropriately to deliverables.

•Identifies and responds appropriately to both internal and external customer needs utilizing available resources.

•May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG Timekeeper editor within the department and or unit.

•Provides back up coverage for other administrative team members.

•Maintains sensitive and confidential information with the utmost discretion.

Qualifications

Education:

High School Diploma/GED is required.

Bachelor's degree is preferred.

Experience & Skills:

•Two (2) years of office and administrative experience required. Experience in a healthcare or academic setting preferred.

•Time Management - Ability to handle multiple demands and/or manage complex and competing priorities. Ability to work within tight timeframes and meet strict deadlines. Ability to demonstrate time management and priority-setting skills.

•Ability to use software applications and operate technological devices (e.g., computer, laptop, printer, etc.).

•Ability to use discretion and maintain privacy, confidentiality, or anonymity.

•Ability to type proficiently (60-75 wpm); edit material using Windows or comparable system.

•Familiarity with clinical and/or academic programs is highly desirable.

•Experienced in handling multiple tasks with short timelines and must be able to prioritize assignments.

•Excellent time management and organizational skills.

•Must be able to pivot between current assignments and ad-hoc projects on an as needed basis to support the need of the department.

•Must possess computer skills to include, but not limited to, Excel, Word, PowerPoint, and Outlook.

Req ID : 6826

Working Title : Surgery Department Chair Senior Administrative Assistant

Department : Surgery Department Chair

Business Entity : Cedars-Sinai Medical Center

Job Category : Administrative

Job Specialty : Administrative

Overtime Status : NONEXEMPT

Primary Shift : Day

Shift Duration : 8 hour

Base Pay : $26.32 - $39.48

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.