Job Information
Dignity Health Sr Administrative Asst in Los Angeles, California
Overview
Founded in 1887 Dignity Health - California Hospital Medical Center is a 318-bed acute care nonprofit hospital located in downtown Los Angeles. The hospital offers a full complement of services including a Level II trauma center the Los Angeles Center for Womens Health obstetrics and pediatric services and comprehensive cardiac and surgical services. The hospital shares a legacy of humankindness with Dignity Health one of the nations five largest health care systems. Visit https://www.dignityhealth.org/socal/locations/californiahospital for more information.
Responsibilities
This position oversees a variety of Executive Office functions requiring independent judgment and interacting at all levels of the organization including c‐suite and national executives. May provide support to Market Senior Vice President, Vice President and responsibilities will involve a wide range of complex, confidential, and administrative duties. Job responsibilities may include:
Greets and Directs all visitors, vendors, physicians and staff with a friendly and professional demeanor
Provides clerical support including answering telephones, greeting clients and visitors, making appointments and referrals, typing, filing, and routing mail
Arranges, participates in and implements conferences and meetings
Manages Outlook calendar or multiple Outlook calendars, handles travel arrangements as necessary
Creates, edits, and formats letters, reports, spreadsheets and PowerPoint presentations
Demonstrates efficiency in scheduling, creates complex documents and exercises discretion and independent judgment in matters of importance and ensures the general operations of the office are functioning to maximum capacity
Represents Vice President as principal contact for and liaison with internal and external stakeholders, may require coordinating travel and entertainment functions for executives or facility as well
Participates in executive and leadership team meetings through the preparation of agendas, packets, documents and general record keeping
Qualifications
High School Diploma/GED
Three (3) years previous administrative experience supporting an executive
Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion.
Must be able to positively interact with a very large constituency of high visibility and importance to the decision making process.
Must be self‐motivated, and able to take ownership of projects/assignments.
Must be a team player.
Must have excellent customer service skills with outstanding follow‐up.
Strong interpersonal, verbal and writing skills.
Must have exceptional proficiency in composing written communications, expert proofreading, and editing skills
Ability to create and revise Word, Excel, PowerPoint and Vision documents
Advanced Microsoft Office product competency, which may be tested through pre‐employment assessment
Pay Range
$24.96 - $34.31 /hour
We are an equal opportunity/affirmative action employer.
