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PURCHASING & CONTRACTS ANALYST I / EMERGENCY APPOINTMENT HOMELESSNESS

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PURCHASING & CONTRACTS ANALYST I / EMERGENCY APPOINTMENT HOMELESSNESS

Salary

$74,012.88 - $99,735.36 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

W2260J-EA

Department

INTERNAL SERVICES

Opening Date

10/28/2024

• Description

• Benefits

• Questions

Position/Program Information

TYPE OF RECRUITMENT

OPEN COMPETITIVE - EMERGENCY

APPLICATION FILING PERIOD

Applications will be accepted from October 29, 2024, at 7:00 a.m. Pacific Time (PT).

This examination will remain open until the needs of the service are met and is subject to closure without prior notice.

EXAM NUMBER

W2260J-EA

The LA County Board of Supervisors recentlydeclared a local state of emergency for homelessness (https://file.lacounty.gov/SDSInter/bos/supdocs/176661.pdf?) , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

Internal Services Department (ISD) is seeking qualified candidates to fill emergency Purchasing & Contracts Analyst I vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance.

This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to Purchasing & Contracts Analyst I.

The Opportunity

The Purchasing & Contracts Analyst I works under the direction and guidance of a more senior level purchasing and contracts analyst and performs routine acquisitions of specified equipment supplies or services and participates to increasing degrees in more complex acquisitions and longer-term contracts and agreements for multiple purchases. Reviews requisitions, determines the appropriate informal or formal bid process, identifies sources, prepares solicitation and contract documents using standard terms and conditions and makes awards based on simple bid price comparison. The incumbent practices generally accepted purchasing and contracting principles in the context of County policies, procedures and legal requirements.

Essential Job Functions

Prepares routine solicitation and contract documents, including Request for Quotations (RFQs), Request for Bid (RFBs) and specifications.

Assists more senior level purchasing and contracts analysts in preparing Requests for Bids (RFBs), Requests for Proposals (RFPs), etc.; works with user departments to define and establish contract specifications and statements of work.

Reviews and evaluates vendor bid responses and issues purchase orders and/or contracts; incorporates applicable standard terms and conditions for purchase agreements and contract awards to ensure protection of County interests, best price, and compliance with agreement requirements.

Recommends County procurement standards, delegated purchasing authority requirements and emergency purchase procedures.

Assists more senior analysts with highly complex acquisitions and developing master agreements and contracts, including formulating schedules, designing forms or exhibits, preparing flowcharts, or other tasks, as assigned.

Monitors, administers and/or audits routine agreements and contracts for the County, ensuring compliance with terms and conditions and pricing, and ensuring accuracy and timely performance of contracted work and cost compliance.

Compiles data gathered from a variety of sources, including the County’s enterprise purchasing and procurement systems, generates and analyzes reports and makes strategic purchasing recommendations.

Identifies opportunities to improve the quality, efficiency, and effectiveness of Section services or acquisition process.

Resolves contractual issues or problems with vendors on behalf of user departments and project teams.

Clarifies and resolves interpretation differences of routine contract performance issues or terms and conditions with vendors.

Assists customer departments in understanding and interpreting existing agreements.

Requirements

MINIMUM REQUIREMENTS:

Option I: Bachelor's Degree or higher from an accredited college or university.*

-OR-

Option II:Three years of purchasing and/or contracts experience in a competitive bid environment involving the acquisition of equipment, supplies, and services.

-And-

Certified as one of the following:

Accredited Purchasing Practitioner (APP) by the Institute for Supply Management (ISM)

Certified Purchasing Manager (CPM) by the Institute for Supply Management (ISM)

Certified Professional in Supply Management (CPSM) by the Institute of Supply Management (ISM)

Certified Public Purchasing Buyer (CPPB) by the Universal Public Purchasing Certification Council (UPPCC)

Certified Public Purchasing Officer (CPPO) by the Universal Public Purchasing Certification Council (UPPCC)

If you qualify under Option II, you must POSSESS and CLEARLY EXPRESS detailed years of experience performing relevant duties related to the requirements above within your online job application and supplemental questionnaire.

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL EXPECTATION:

2 - Light. This class requires light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:

Credit for a College Degree:

*In order to receive credit for the required degree/certification, you MUST attach a LEGIBLE COPY of one of the following: Official Diploma, Official Transcript(s), or Official Letter from an accredited institution which shows the date the degree was awarded, with the Registrar's signature and school seal must be attached to the application at the time of filing. If you are unable to attach the document(s) at the time of filing, you may email to DLin@isd.lacounty.gov with five (5) calendar days from application submission. Please include the exam number and exam title. We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

• Foreign degrees must be evaluated for equivalency to United States accredited institutions standards by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). (see Employment Information under Accreditation Information).

Additional Information

Our Assessment Process:

Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Special Information:

Appointees will be required to work a Monday through Friday 5/40 work schedule.

How to Apply:

Applications must be filed online only. We must receive your application before 5:30 p.m. (PT), on the last day of filing. Applications submitted by U.S. mail, fax, or in person will not be accepted. Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using the websitehttps://www.governmentjobs.com/careers/lacounty.

Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Note:All notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add DLin@isd.lacounty.gov,info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

Applicants have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County.

Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Please make sure you put in the time and effort when filling out your application and supplemental questions completely. The acceptance of your application depends on whether you have clearly shown that you meet the Minimum Requirements as listed on this bulletin. Provide any relevant job experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

Please note that all information included in the application materials is subject to verification at any point during the examination and hiring process, including after an appointment has been made.Falsificationof any information may result in disqualification or rescission of appointment. Utilizing verbiage from Class Specification and Minimum Requirements serving as your description of duties will not be sufficient to demonstrate that you meet the requirements. Doing so may result in an incomplete application and you may be disqualified.

Computer and Internet Access at Public Libraries:

For Candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Fair Chance Initiative:

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Have questions about anything listed above?

Contact us:

Exam Number: W2260J-EA

Department Contact Name: Debbie Lin

Department Contact Phone: (323) 643-2645

Department Contact Email:DLin@isd.lacounty.gov

California Relay Services Phone: (800) 735-2922

ADA Coordinator Phone: (323) 881-3932

Teletype Phone: (800) 899-4099 [Alternate Teletype Phone: (800) 897-0077 ]

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

Your Responsibilities:

1.Completing Your Application:

a. Before submission of the application, it is your responsibility to ensure that all information provided is correct and complete on the application. Incomplete applications cannot be accepted.

b. List each payroll title separately for each job. Do not group your experience. Specify the beginning and ending dates for each job. If you are a Los Angeles County employee and have held multiple positions, do NOT list all of your time with the County under your present payroll title.

c. Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

d. To receive credit, include required documents (e.g., copy of your diploma, transcript, certificate, or license) as directed on the job posting. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. Refer to the job posting for specific deadlines for supporting documentation.

2.Requirements on Job Posting:

a. Your application will only be accepted if it clearly shows you meet the requirements. The information you give will determine your eligibility and is subject to verification at any time.

b. You must be at least 16 years of age at the time of appointment unless other age limits are stated on the job posting. The Federal Age Discrimination in Employment Act (ADEA) of 1967, as amended, prohibits discrimination on the basis of age for any individual age 40 or older.

c. Experience is evaluated on the basis of a verifiable 40- hour week, unless specified otherwise. Prorated part-time experience may be acceptable.

3.Application Deadline: All job applications must be completed and submitted before the closing time on the last day of the filing period as indicated on the job posting unless other instructions are provided. Job postings with an open continuous filing period are subject to closure without prior notice. It is to your advantage to file your application early and not wait until the last allowable date and time as you will not be able to apply once the filing period has closed.

4.Change of Name or Address: To change personal information such as your name or address, log into your profile onwww.governmentjobs.comand make the necessary change. This can be done at any time.

5.Equal Employment Opportunity/Non-Discrimination Policy:

a. It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, color, religion, sex, national origin, age, sexual orientation, disability, or any other characteristic protected by state or federal law. b. If you are an individual requesting reasonable accommodation(s) in the examination process, please contact the testing accommodation coordinator listed on the job posting. The provision of accommodation(s) may be subject to verification, consistent with state and federal law. All accommodation-related information will remain confidential.

Disclaimer: The County of Los Angeles is not responsible or in any way liable for any computer hardware or software malfunction that may affect the employment application or the application selection process.

You assume all responsibility and risk for the use of this system and the Internet generally. This system and the information provided on it are provided on an "as is" and "as available" basis without warranties of any kind, either express or implied. No advice or information given by the County of Los Angeles or its respective employees shall modify the foregoing or create any warranty.

The County of Los Angeles expressly disclaims any warranty that the information on this system or on the Internet generally will be uninterruptible or error free or that any information, software or other material accessible from the system is free of viruses or other harmful components. You shall have no recourse against the County of Los Angeles as the system provider for any alleged or actual infringement of any proprietary rights a user may have in anything posted or retrieved on our system.

The County of Los Angeles shall not be liable for any direct, indirect, punitive, incidental, special or consequential damages arising out of or in any way connected with the use of this system or with the delay or inability to use it (or any linked sites), or for any information obtained through this system, or otherwise arising out of the use of this system, the Internet generally or on any other basis.

NOTE: Your application is submitted using Secure Encryption to ensure the privacy of all information you transmit over the Internet.

By accepting the Use Disclaimer set forth herein, you agree to all of the above terms and further agree to use this Online Job Employment Application System only for the submission of bona fide employment applications to the County of Los Angeles. Any other use of this Online Job Employment Application System, including without limitation any copying, downloading, translating, decompiling, or reverse engineering of the system, data, or related software, shall be a violation of the Use Disclaimer.

Test Preparation: Study Guides and other resources are available to help candidates prepare for employment tests. An interactive system for taking practice tests may be accessed on the Department of Human Resources website athttps://hr.lacounty.gov/. Additional resources may be listed on the job posting.

Veteran’s Credit: In all open competitive examinations, a veteran’s credit of 10 percent of the total credits specified for such examinations will be added to the final passing grade of an honorably discharged veteran who served in the Armed Forces of the United States under any of the following conditions: During a declared war; -or- During the period April 28, 1952 through July 1, 1955; -or- For more than 180 consecutive days, other than for training, any part of which occurred after January 31, 1955, and before October 15, 1976; -or- During the Gulf War from August 2, 1990 through January 2, 1992; -or- For more than 180 consecutive days, other than for training, any part of which occurred during the period beginning September 11, 2001, and ending on August 31, 2010 the last day of Operation Iraqi Freedom; -or- In a campaign or expedition for which a campaign medal or expeditionary medal has been authorized and awarded. Any Armed Forces Expeditionary medal or campaign badge, including El Salvador, Lebanon, Grenada, Panama, Southwest Asia, Somalia, and Haiti qualifies for credit.

A campaign medal holder or Gulf War veteran who originally enlisted after September 7, 1980 (or began active duty on or after October 14, 1982, and has not previously completed 24 months of continuous active duty) must have served continuously for 24 months or the full period called or ordered to active duty.

This also applies to the spouse of such person who, while engaged in such service was wounded, disabled or crippled and thereby permanently prevented from engaging in any remunerative occupation, and also to the widow or widower of any such person who died or was killed while in such service. A DD214, Certificate of Discharge or Separation from Active Duty, or other official documents issued by the branch of service are required as verification of eligibility for Veterans preference. Applicants must submit the documentation for each open competitive exam to qualify for veteran’s credit. More information available at:https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/

Accreditation Information: Accredited institutions are those listed in the publications of regional, national or international accrediting agencies that are accepted by the Department of Human Resources. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services or the Association of International Credential Evaluators, Inc. (AICE). More information is available at:http://file.lacounty.gov/SDSInter/dhr/070812_PPG123.pdfandhttp://file.lacounty.gov/SDSInter/dhr/205105_PPG_123_AC EResourceGuide.pdf (https://file.lacounty.gov/SDSInter/dhr/205105_PPG_123_ACE_Resource_Guide.pdf)

Background Check: The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about a conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Career Planning: Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttps://career-pathfinder.hr.lacounty.gov/#/.

Benefit Information: Depending on the position, the successful candidate will enroll in a contributory defined benefit pension plan if the candidate is a “new member” of the County’s defined benefit plan (LACERA) on or after January 1, 2013 (first employed by the County on or after December 1, 2012) – unless she or he established reciprocity with another public retirement system in which she or he was a member before January 1, 2013. It should be noted that County employees do not pay into Social Security, but do pay the Medical Hospital Insurance Tax portion of Social Security at a rate of 1.45%. The Los Angeles County Employees Retirement Association (LACERA) has reciprocal agreements with several public retirement systems in California.

Americans with Disabilities Act of 1990: All positions are open to qualified men and women. Pursuant to the Americans with Disabilities Act of 1990, persons with disabilities who believe they need reasonable accommodation, or help in order to apply for a position, may contact the ADA/Personnel Services for Disabled Persons Coordinator. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. The County will attempt to meet reasonable accommodation requests whenever possible.

Equal Employment Opportunity: It is the policy of the County of Los Angeles to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, disability, or any other characteristic protected by state or federal law. All positions are open to qualified men and women pursuant to the Americans with Disabilities Act of 1990 and the California Fair Employment and Housing Act. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants.

Los Angeles County Child Support Compliance Program: In an effort to improve compliance with court ordered child, family and spousal support obligations, certain employment and identification information (i.e., name, address, Social Security number and date of hire) is regularly reported to the State Directory of New Hires which may assist in locating persons who owe these obligations. Family Code Section 17512 permits under certain circumstances for additional employment and identifying information to be requested. Applicants will not be disqualified from employment based on this information.

Social Security Act of 2004: Section 419 (c) of Public Law 108-203, the Social Security Protection Act of 2004, requires State and local government employers to disclose the effect of the Windfall Elimination Provision and the Government Pension Offset Provision to employees hired on or after January 1, 2005, in jobs not covered by Social Security. The County of Los Angeles does not participate in the Social Security System. All newly hired County of Los Angeles employees must sign a statement (Form SSA-1945) prior to the start of employment indicating that they are aware of a possible reduction in their future Social Security benefit entitlement. For more information on Social Security and about each provision, you may visit the websitewww.socialsecurity.gov, or call toll free 1-800-772- 1213. Persons who are deaf or hard of hearing may call the TTY number 1-800-325-0778 or contact a local Social Security office.

Employment Eligibility Information: Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States. Immigration law provides that all persons hired after November 6, 1986, are required to present original documents to the County, within three (3) business days of hiring, which show satisfactory proof of 1) identity and 2) U.S. employment eligibility.

The California Fair Employment and Housing Act(Part 2.8 commencing with Section 12900 of Division 3 of Title 2 of the Government Code) the Regulations of the Fair Employment and Housing Commission (California Code of Regulations, Title 2, Division 4, Sections 7285.0 through 8504) and other applicable laws prohibit employment discrimination based on an applicant's protected characteristics, including race, color, religion, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, sexual orientation, age, pregnancy, childbirth, and other characteristics.

COVID-19 VACCINATION: Some County workforce members may be required to be fully vaccinated against COVID-19. Successful candidates for those positions/classifications may be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department.

Updated February 2024

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

Many important notifications will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add DLin@isd.lacounty.gov, info@governmentjobs.com, and noreply@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Applicants have the ability to opt out of emails from Los Angeles County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of your email subscription settings, you may always check for notifications by logging into www.governmentjobs.com/careers/lacounty and viewing your profile inbox, which saves a copy of all emailed notices. It is your responsibility to take the above steps to view correspondence.

• I understand and agree to the information above.

  02

  The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. CHECK YOUR ANSWERS CAREFULLY. Any mistakes you make and/or any responses you provide in completing these questions will be used to disqualify your application even if you possess the qualifying experience or education. Be specific as possible and include all information requested. Comments such as "see resume or application" will NOT be considered a response. All information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

• I understand the above information and instructions

  03

  The Purchasing & Contracts Analyst I position has a nexus to support the County's response to the homelessness emergency. Do you acknowledge and attest that you are willing to perform all the necessary work duties?

• I acknowledge and attest that I am willing to perform all the necessary work duties.

  04

  This position is permanent but there is an assessment that will occur prior to 90 days after appointment and a determination will be made regarding the selected candidate's ongoing employment. Additional information and explanation regarding the emergency appointment hiring process can be provided to applicants upon request. Do you understand this information?

• Yes, I understand this information.

  05

  Option I – Education Requirement:

Do you have a Bachelor's Degree or higher from an accredited college or university?

• Yes, I have a Bachelor's Degree or higher from an accredited college or university.

• No, I do not have a Bachelor's Degree or higher from an accredited college or university.

  06

  If you answered "yes" to the previous question, in order to receive credit for any type of college or university degree, such as a Bachelor's Degree or higher, you must attach a legible copy of the official diploma, official transcripts, or official letter from the accredited institution, which shows the date the degree was awarded, with the Registrar's signature and school seal, to the application at the time of filing, or email to DLin@isd.lacounty.gov within five (5) days from application submission. We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst. Please submit documentation to DLin@isd.lacounty.gov and indicate your name, exam name, and the exam number (W2260J-EA). Do you understand the above information and instructions?

• I understand the above information and instructions.

  07

  Option II - Experience Requirement: Three years of purchasing and/or contracts experience in a competitive bid environment involving the acquisition of equipment, supplies, and services.-And-Certified as one of the following: Accredited Purchasing Practitioner (APP) by the Institute for Supply Management (ISM) Certified Purchasing Manager (CPM) by the Institute for Supply Management (ISM) Certified Professional in Supply Management (CPSM) by the Institute of Supply Management (ISM) Certified Public Purchasing Buyer (CPPB) by the Universal Public Purchasing Certification Council (UPPCC) Certified Public Purchasing Officer (CPPO) by the Universal Public Purchasing Certification Council (UPPCC)

• Yes, I possess the experience and the certification requirement.

• No, I do not possess the experience and certification requirement.

  08

  If you answered "yes" to the previous question, please describe your three years of purchasing and/or contracts experience in a competitive bid environment involving the acquisition of equipment, supplies, and services. Please be as specific as possible when answering by including all the information requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately.

Please do not use "see resume" as this is not an acceptable response.

NOTE: For each experience, please indicate the following information:

1. Name and address of employer:

2. Position(s) and Title(s) held:

3. Dates of Qualifying Experience - From: (MM/YYYY) – To: (MM/YYYY):

4. Number of hours worked per week:

5. Please describe your experience performing the specific duties and responsibilities detailing the above experience.

   09

   Option II - Certification Requirement:If you answered "yes" to question 7 regarding certification, in order to receive credit for any certification listed below, you must attach a valid, legible copy of your certification to the application at the time of filing, or email to DLin@isd.lacounty.gov within five (5) days from application submission. Please submit documentation to DLin@isd.lacounty.gov and indicate your name, exam name, and the exam number (W2260J-EA).

Accredited Purchasing Practitioner (APP) by the Institute for Supply Management (ISM); Certified Purchasing Manager (CPM) by the Institute for Supply Management (ISM); Certified Professional in Supply Management (CPSM) by the Institute of Supply Management (ISM); Certified Public Purchasing Buyer (CPPB) by the Universal Public Purchasing Certification Council (UPPCC); Certified Public Purchasing Officer (CPPO) by the Universal Public Purchasing Certification Council (UPPCC)?

Do you understand the above information and instructions?

• Yes

• No

  Required Question

Agency

County of Los Angeles

Address

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Los Angeles, California, 90010

Website

http://hr.lacounty.gov

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