Job Information
Publicis Groupe Operations & Finance Manager in London, United Kingdom
Company description
Spark Foundry make up part of a thriving global media network and are part of the Publicis Groupe, one of the world’s leading communications groups. We are globally connected with over 8,000 employees in 110 offices across 70 countries.
Who We Are in the UK?
Spark Foundry, the Acceleration Agency.
We help brands to identify, learn and respond to opportunities faster than the competition.
Every client has an area of their business they need to accelerate, from short-term goals to long-term transformation.
We’ve proven our approach during the most difficult year on record. Now we’re using it to provide a launchpad for their future.
Come be an accelerator with us.
How we accelerate
Planning : an approach that works in practice rather than theory, arming planners with the ability to create cutting edge campaigns
Intelligence : a suite of tools that give definitive answers to big questions, and uncovers actionable insights about real people
Trading : a model built on flexibility and trusted relationships, underpinned with bold guarantees
Relationships : a culture of asking challenging questions to better understand the brief – we are not a ‘yes’ agency
People : a strong history of recruiting talent from diverse backgrounds and accelerating their careers
Our Commitment
We are diverse though our experience, people and the clients we look after - and we celebrate that diversity. Our people hold us accountable to our beliefs and via regular surveys and our grass roots D&I team, The Collective, and internal next generation board, Firestarters, we hold regular events and work continually towards generating ideas, initiatives and educating our people to ensure we are a diverse and inclusive agency.
As part of our dedication to create an inclusive and diverse workforce, Spark Foundry is committed to equal access to opportunity for people without regard to race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion.
Overview
The Clients
UBS is one of the world’s largest financial services companies, and has grown even larger since last year’s acquisition of Credit Suisse.
With 3 core divisions focusing on Wealth Management, Investment Banking & Asset Management they offer varied solutions to B2C and B2B clients. We undertake strategic development and global media planning and buying and execution of UBS campaigns.
We have a central team based out of London, working in close collaboration with UBS. Spark Foundry has been working with UBS for close to 20 years and has developed a strong partnership.
We work in close collaboration with our offices in Zurich (global biddable activation), Hong Kong & Chicago (regional/local planning and activation)
Brown-Format is the 5th largest global spirits company and maker of Jack Daniels and a portfolio of brands across whiskey, tequilla, rum and gin.
B-F is a global account with London acting as the regional management Hub for Europe.
All biddable media across the EU region is activated by the London Hub and we also plan and buy media for the Global Travel Retail dvision (duty free in airports).
We work closely with our colleagues across the European markets and our Global team in the US plus.the regional and global Clients based in London, Amsterdam and Louisville.
Responsibilities
Responsibilities
Provide day-to-day client-approved-budget management including monthly / quarterly accruals.
Reconcile monthly vendor spends and update spend trackers.
Collate and review monthly Client Billing Summary completion and delivery with markets and vertical teams to provide accurate monthly report.
Collate and deliver monthly Staff Plan Report (Pace Report).
Track client invoicing and payment of monthly agency fees.
Liaise with finance team on any queries on invoices, providing information to resolve and chasing for payment if any publisher flags overdue invoices.
Facilitate monthly client calls for financial and billing queries.
Manage and deliver market specific financial trainings based on markets knowledge gaps including new market onboarding.
Be a key driver in developing and bringing more automation to current manual work streams to improve teams work efficiencies.
Own and manage the workstream project management to provide visibility and clarity on deliverables and timelines across the Account, Biddable and Local market teams.
Be the lead on project initiatives to coordinate and manage implementation with all account teams.
Refine and drive efficiencies in Ways of Working and templates across the region.
Qualifications
Skills and Experience
You will need to have a firm foundation in both traditional and digital media including brand and performance media along with robust and broad knowledge of the industry and our agency positioning
Stakeholder management skills and a positive, proactive attitude are essential here at SPARK FOUNDRY. You will be responsible for the integration of the inter-agency team and maintaining strong relationships with clients and activation teams to achieve the common goal of delivering effective and efficient product.
You need to have great communication (both written and verbal) and interpersonal skills – our clients like to be challenged, but with diplomacy.
Keen eye for detail and demand the same level of high standard across all teams and disciplines within the agency.
Confident managing both up to the AD and BD as well as down to the Senior & Account Execs on your team.
Clear ambition and a vision and skills to move the brands forward in new directions.
Additional information
Spark has fantastic benefits on offer to all of our employees. In addition to the classics, Pension, Life Assurance, Private Medical and Income Protection Planswe also offer;
WORK YOUR WORLD opportunity to work anywhere in the world, where there is a Publicis office, for up to 6 weeks a year.
REFLECTION DAYS - Two additional days of paid leave to step away from your usual day-to-day work and create time to focus on your well-being and self-care.
HELP@HAND BENEFITS 24/7 helpline to support you on a personal and professional level. Access to remote GPs, mental health support and CBT. Wellbeing content and lifestyle coaching.
FAMILY FRIENDLY POLICIES We provide 26 weeks of full pay for the following family milestones: Maternity. Adoption, Surrogacy and Shared Parental Leave.
FLEXIBLE WORKING, BANK HOLIDAY SWAP & BIRTHDAY DAY OFF You are entitled to an additional day off for your birthday, from your first day of employment.
GREAT LOCAL DISCOUNTS This includes membership discounts with Soho Friends, local restaurants and retailers in Westfield White City and Television Centre.
Full details of our benefits will be shared when you join us!
Publicis Groupe operates a hybrid working pattern with full time employees being office-based three days during the working week.
We are supportive of all candidates and are committed to providing a fair assessment process. If you have any circumstances (such as neurodiversity, physical or mental impairments or a medical condition) that may affect your assessment, please inform your Talent Acquisition Partner. We will discuss possible adjustments to ensure fairness. Rest assured, disclosing this information will not impact your treatment in our process.
Please make sure you check out the Publicis Career Page (https://www.publicisgroupeuk.com/careers/) which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).
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