Easter Seals Jobs

Description

We are seeking an exceptionally bright and motivated Executive Assistant with a strong history of high performance to support the UK Public Policy team. You will report to the team's Director and support her, another Director and her teams with smart business planning and execution of various activities, including external facing engagement and events. You will work collaboratively with other Executive Assistants in public policy teams across Europe and globally. This role requires outstanding skills in planning, time-management, and organization, superior attention to detail, an ability to meet tight deadlines and juggle multiple internal and external requests in a calm, friendly and efficient way. You will be trusted to handle confidential and sensitive information, and be able to work professionally with senior business executives, government and public policy stakeholders. Ideally, you will also have experience of working well in a fast-paced, multi-stakeholder corporate or public policy environment. A good sense of humor is critical, as is the ability to continually prioritize and change direction at a moment’s notice. We are looking for someone who can complete complex tasks and projects quickly with little to no guidance, who is strong in anticipating team needs, and who can react with appropriate urgency to unexpected developments or situations.

Key job responsibilities

Responsibilities for this position include:

1. Seamless administrative support to the two team Directors, including complex diary management, meeting room booking and travel.

2. Team's budget tracking, including raising POs, invoice payment and expense processing

3. Event planning, including team off-sites and support with external visits to Amazon's operations 4. Logistical support for senior executive visits

4. Meticulous document filing

5. Other tasks required to support the team such as on-boarding of new hires, creating presentations, and recording team's engagement

A day in the life

We seek and celebrate diversity and embrace our differences. We are committed to furthering a culture of inclusion.

We will also support your growth and career. We have a broad mix of experience levels and tenures, and we’re building an environment that celebrates knowledge sharing and mentorship.

Basic Qualifications

• Knowledge of Microsoft Office products and applications

• Experience as an Executive Assistant

• Experience with executive level calendar management

• Experience with domestic or international travel coordination

• Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed

Preferred Qualifications

• Experience leading process improvements

• Experience in a fast-paced, high-tech company

• Experience designing processes to maximize efficiency

• Experience with event planning and space management

• Experience of working within a matrix organization

• Experience of working with government and/or policy stakeholder

• Experience of working across countries and time zones within a global organization

Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/content/en/how-we-hire/accommodations.