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AGENCY PROCUREMENT ADMINISTRATOR

Date: Jul 2, 2024

Req ID: 41316

Location:

Little Rock, AR, US, 72201

Category: DEPT OF PARKS HERITAGE & TOUR

Anticipated Starting Salary: $56,039.00

Agency Procurement Administrator

Req: 41316

Position #: 22092603

Salary: $56,039.00

Grade: GS10

Location: Shared Services – Procurement, Little Rock, AR

Closing date: Until Filled

Job Duties: Supervises a subordinate staff involved in purchasing activities by interviewing, hiring, training, making work assignments, and evaluating job performance. Develops or revises agency procurement policies, procedures and workflow in accordance with state and federal laws, policies, rules and methods and ensures agency is in compliance. Provides consultation regarding acquisition of equipment/supplies and professional contracts, assists agency divisions in coordinating and preparing specifications for major projects, advises divisions on purchasing procedures, and solves complex purchasing problems. Monitors the distribution of purchase requests and bids; tracks processes and timeframes to ensure internal and external requirements are met. Establishes year end purchasing activities and timeframes and oversees the close out and opening of contracts. Oversees negotiations with vendors on terms and conditions, pricing, and vendor performance issues. Meets with legislative, state, and agency leaders to provide information and explanation on agency procurement processes and resolve budgetary or other related issues. Performs other duties as assigned.

KAS: Knowledge of state budget, fiscal, purchasing and human resource policies and practices. Knowledge of the Arkansas Administrative Statewide Information System (AASIS), including the financial and procurement capabilities and processes. Ability to interpret, apply and communicate procurement laws, rules, policies, and practices to legislative members and staff, state government leaders, agency senior staff, agency procurement staff, and vendors. Ability to formulate and interpret policies and procedures relating to purchasing. Ability to evaluate and analyze issues and resolve problems between divisions and vendors. Ability to act independently with minimum direction and oversight to accomplish agency mission, goals, and objectives Ability to plan, organize and direct the work of a subordinate purchasing staff.

EOE/AA/ADA Women and minorities encouraged to apply.

Applications accepted online only: https://arcareers.arkansas.gov

Please visit us on the web at https://adpht.arkansas.gov to find out more about us.

Thank you for your interest in employment with the Arkansas Department of Parks, Heritage and Tourism.

The Arkansas Department of Parks, Heritage and Tourism has three major divisions: Arkansas State Parks, Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansas’s natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the state’s economy by generating travel and enhancing the image of the state.

Position Information

Class Code: V036C

Grade: GS10

FLSA Status: EXEMPT

Salary Range: $56,039.00 - $81,257.00

Summary

The Agency Procurement Administrator is responsible for providing guidance to staff and agency procurement personnel on the state and federal procurement laws, policies, rules, procurement methods, and best practices, overseeing the agencys procurement processes, and answering questions from legislators, vendors, and the general public. This position is governed by state and federal laws and agency/institution policy.

Functions

Supervises a subordinate staff involved in purchasing activities by interviewing, hiring, training, making work assignments, and evaluating job performance. Develops or revises agency procurement policies, procedures and workflow in accordance with state and federal laws, policies, rules and methods and ensures agency is in compliance. Provides consultation regarding acquisition of equipment/supplies and professional contracts, assists agency divisions in coordinating and preparing specifications for major projects, advises divisions on purchasing procedures, and solves complex purchasing problems. Monitors the distribution of purchase requests and bids; tracks processes and timeframes to ensure internal and external requirements are met. Establishes year end purchasing activities and timeframes and oversees the close out and opening of contracts. Ensures the delivery of hard and soft products and asset assignments are made as needed. Reviews and recommends resolution of vendor protests and breach of contract controversies. Oversees negotiations with vendors on terms and conditions, pricing, and vendor performance issues. Meets with legislative, state, and agency leaders to provide information and explanation on agency procurement processes and resolve budgetary or other related issues. Performs other duties as assigned.

Dimensions

None

Knowledge, Skills and Abilities

Knowledge of state and federal laws and agency purchasing laws, rules, regulations and procedures. Knowledge of effective management techniques, including team building, required to accomplish a variety of requirements in the public and/or private sector to meet the agencys goals and objectives. Knowledge of state budget, fiscal, purchasing and human resource policies and practices. Knowledge of the Arkansas Administrative Statewide Information System (AASIS), including the financial and procurement capabilities and processes. Ability to interpret, apply and communicate procurement laws, rules, policies, and practices to legislative members and staff, state government leaders, agency senior staff, agency procurement staff, and vendors. Ability to formulate and interpret policies and procedures relating to purchasing. Ability to evaluate and analyze issues and resolve problems between divisions and vendors. Ability to act independently with minimum direction and oversight to accomplish agency mission, goals, and objectives Ability to plan, organize and direct the work of a subordinate purchasing staff. Ability to communicate orally and in writing.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in business administration, public administration, or related field; plus five years of experience in purchasing or a related area, including three years in a supervisory capacity.

Licenses

None

The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law.

Nearest Major Market:Little Rock