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TAIT partners with artists, brands, IP holders and place makers to bring culture-defining, never-before-seen experiences to life. With a legacy of innovation spanning over 45 years, TAIT has grown from pioneering in rock ‘n’ roll concert staging to setting the global standard for extraordinary live events and experiences through cutting-edge technology, precision engineering, and creative design. TAIT’s 20 global offices have developed iconic productions and experiences in over 30 countries, all seven continents, and even outer space for renowned performers, theme parks, exhibits, and venues across the globe, including partnerships with Taylor Swift, Cirque Du Soleil, Royal Opera House, Nike, NASA, Bloomberg, Google, Beyoncé, and The Olympics

Position Purpose

The People Team Coordinator will play a crucial role in supporting the recruitment processes by assisting with various administrative tasks, coordinating interviews, and ensuring a seamless candidate experience. The ideal candidate will be proactive, adaptable, and possess strong communication skills.

Essential Responsibilities/Accountabilities

Recruitment Support

• Provide administrative support to the global Talent Acquisition team, including scheduling interviews, coordinating candidate travel arrangements, and managing correspondence.

• Assist with job postings within recruitment tools and maintain the administration of the company’s Glassdoor strategy under the direction of the Director, Global Talent Acquisition.

• Assist with the coordination and execution of recruitment events, such as job fairs and campus recruiting activities.

• Help in the maintenance and administration of our CRM tool within our ATS to effectively communicate with prospective candidates and help recruiters build pipelines.

• Collaborate with recruiters to schedule interviews, coordinate logistics, and build candidate pipelines using the CRM tool within the ATS.

• Conduct pre-employment checks, such as reference checks background screenings and drug tests, ensuring smooth process handoffs.

Onboarding & New Hire Coordination

• Manage and coordinate the U.S. onboarding process for new hires, including communication, system setups (HRIS and ERP), and pre-employment requirements

• Administer and support New Hire Orientation sessions at the main headquarters location.

• Ensure accurate and timely data entry for global new hires in ATS and HRIS systems.

Internship Program & Recruitment Events

• Assist in the administration and delivery of the internship program, including organizing sessions during the internship term.

• Coordinate and execute recruitment events such as job fairs and campus recruiting activities.

Data & Systems Management

• Maintain accurate and up-to-date candidate records in the ATS and ensure data accuracy, consistency, and completeness across systems, including HRIS and ERP.

• Process U.S. terminations, including system updates and requests.

• Ensure all processing timelines are met in accordance with established guidelines.

Administrative Support

• Process invoices, wellness reimbursements, and other administrative tasks for the People department.

• Provide support for organizational visits to headquarters locations.

• Assist People Operations Specialists with audits, projects, and administrative duties as needed.

• Process US terminations including all systems requests.

• Assist and support organizational visits to our HQ locations.

General People Department Support

• Ensure compliance with all policies and procedures while contributing to the continuous improvement of People processes.

• Administrative Support for Learning and Development including but not limited to updating and maintaining training records in LMS, scheduling training events

• Updating and maintaining Sharepoint/Intranet resources for People Team

• Support other People department initiatives and projects as needed and assigned.

Competencies

Behavioral competencies that are critical to effective performance and are mapped to our organizational beliefs: Visionary, Ingenious, Dedicated, Together.

• Initiate Action

• Ability to Solve Problems

• Agile and Adaptable

• Collaboration

• Communication

Minimum Qualifications

• Bachelor's degree Bachelor's degree in Human Resources, Business, or related field or 2+ years previous administrative support and coordination experience in a medium to large corporate environment.

• Previous experience in HR or recruitment coordination preferred.

• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced and agile environment.

• Excellent communication and interpersonal skills, with a customer service-oriented mindset.

• Strong knowledge of Microsoft Office including Word, Excel, PowerPoint

• Knowledge of HRIS and ATS systems preferred.

#LI-AB1

TAIT is an equal opportunity employer fully committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected characteristic as outlined by international, national, state, or local laws.