Easter Seals Jobs

JOB SUMMARY

The Education Coordinator oversees the placement of students into clinical education rotations, job shadows, senior partnerships, and other student-related activities. Proactively communicating with departments about student placement opportunities, partnering with schools/universities to ensure requirements are met, communicating with students about their placement, and organizing student orientation. Submits monthly reports for student placements.

The Education Coordinator also coordinates the New Hire Orientation (NHO). Ensures that there is adequate space for the NHO, sends out Welcome emails, creates the new hire orientation packets for new hires as well as obtains their IT Access Log-In sheet. This position demands a high degree of initiative, problem-solving capabilities, leadership characteristics, facilitation skills, ability to influence, comfort in managing multiple time-sensitive priorities, and attention to detail.

REQUIRED FUNCTIONAL COMPETENCIES AND DEFINING BEHAVIORS

• Student Placement Coordination

• Coordinates all students for clinical rotations, internships, job shadows, senior partnerships, and other student-related activities independently or with minimal supervision.

• Maintains files of schools affiliated with Affiliation Agreements obtained and updated in iContracts.

• Maintains contact/faculty names and contact information.

• Maintains calendar of student placements (location, date, number)

• Keep student records up to date

• Immunizations

• Flu shot

• N95 Fit Test

• Background checks

• Signed confidentiality statement

• Inputting students into HRP, the Student Tracker coordinates the EPIC Training, and provides IT Access Log On for the student

• Coordinate evaluations of clinical experience (if appropriate)

• Maintains appropriate databases

• Student request database

• Clinical Affiliation/Contract database

• Social Responsibility (Students)

• Coordinates review of students with Nursing Leadership and EX Leadership (Operations and Talent) for recruitment.

• New Hire Orientation Coordination

• Facilitates the delivery of the system-wide orientation program every other week or as needed.

• Coordinates attendance of the New Hire Orientation (NHO).

• Schedule rooms and space for the NHO.

• Sends communication with new hires via email, phone, virtual, or in person.

• Maintain files and ensure records are updated.

• Creates NHO Packets, including the IT Access Log-In sheet.

3. Administrative Support

a. Software Access Management

• Updates students on the student tracking share point page.

• Submits information technology system (ITS) tickets to escalate security access changes as needed for both students and new hires.

• Submits ITS tickets for account build and change as needed.

• Contribution to Initiatives

• Participates in the design and development of new processes.

• Assists in rolling out new curriculum in line with project plans.

• Identifies and reports potential training deficits.

• Seeks feedback on training initiatives from Operations Management.

• Seeks feedback on training initiatives from Learner participants

• Identifies improvement strategies for system design and implementation.

• Assists with process improvement initiatives.

• Learning management system support

Supports the role of the Learning Management System as a knowledge/evidence-based resource at the direction of the Learning Management System Administrator

• Follows LMS protocols and procedures in line with established procedures and policies

• Assists in the assignments to students/student groups needing content

• Support and assist in training for faculty of affiliated schools.

• Records all hosted training sessions.

• Maintains record of training completion for all participating enrollees

• Works with LMS Admin to manage pre- and Pre- & Post-Class e-Learnings.

• Works with LMS Admin to update assigned learning requirements as needed.

• Produces LMS system reports as needed.

• Assists with LMS renovations as needed.

• Assists with curriculum assignments as needed for system upgrades.

• Participate in work groups to assist with the understanding of the needs of student groups and students.

• Other duties as needed to support role.