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This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2284643

LC State invites applications for the position of Administrative Assistant 1.

Salary and rank based on experience and qualifications: \$16.70 - \$17.40

Required Qualifications:

• Good knowledge (at least one year experience) of office support functions including word processing, filing, composing a variety of business documents, and reception;
• Gathering and compiling data;
• Balancing and coordinating a workload for multiple projects;
• Communication skills, both verbal and written;
• Record keeping/document processing skills;
• Microsoft Word, Excel, Outlook; and
• Experience budgeting, including monthly expense/balance reconciliation.

Preferred Qualifications:

• Associate\'s degree from a regionally accredited college or university;
• Experience working on a college campus;
• Experience managing an office, including supervision of staff members;
• Experience with a Student Information System (SIS);
• Experience managing correspondence including phone calls, mailings, and emails;
• Skills in developing publications such as postcards, fliers, and brochures;
• Experience writing policies and procedures; and
• Experience with web page maintenance.

Responsibilities:

• Record keeping/document processing/bookkeeping including requisitions, budgets, and databases/spreadsheets;
• Managing office inventory of needed supplies and purchasing, as necessary;
• Communication/reception/liaison responsibilities such as staff meetings, office coordination, annual and long-range planning, development and maintenance of office procedures & services with student assistants, copy machine operation;
• Supervision of student assistants including hiring, training, evaluating, time cards, oversight of employment budgets, and delegating work assignments and schedules;
• Manages correspondence of various internal and external documents including letters, memos, mailing lists, bulk mailings, and record-keeping of outgoing correspondence;
• Schedules appointments with advisors, arranges travel accommodations, and schedules office repair and maintenance of equipment;
• Oversees publication/production of items such as forms, brochures, posters, and postcards;
• Develops and manages event sign-up and evaluation processes;
• Coordinates phone calls, reservations, materials for distribution, check-in, and follow-up for all STAR (Student Advising and Registration) sessions, phone and individual registrations;
• Provides support for central advising of freshmen, undeclared, and at-risk students including reception and troubleshooting for walk-in traffic.
• Other duties as assigned by the Senior Director to create a professional, pleasant atmosphere conducive to an educational office environment.
• Additional duties include direct and indirect activities to support recruitment and retention of students.

Application Procedure:Please upload all of the following documents or your application may not be considered for review.

• Cover Letter/Letter of Interest
• Resume/Curriculum Vitae
• Contact Information or Letters of three (3) Professional References

This position is open until filled; however, applications received on or before October 30, 2024, will receive first consideration. Posting will remain open until a suitable pool of candidates is identified.

This position is subject to the successful completion of a criminal background check and may also be subject to an education verification. LC State is an EEO/AA/VETS employer.

\ \ For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applicat ons through our website.\ \ <https://lcsc.applicantpro.com/jobs/3539915-141920.html>