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Job Title: Administrative AssistantJob Description

Assist project managers with administrative tasks throughout various projects. Utilize internal systems and Microsoft Office for administrative support tasks. Follow the company-endorsed business process and best practices, and make recommendations on system/process improvements. Assist with internal HR data entry, including employee records and hours worked/projects completed. Maintain document retention strategy for both hard and electronic copies of service acknowledgements, work orders, inspection reports, internal agreements, and customer documentation. Always maintain confidentiality of customer and employer information. Dispatching or scheduling experience with technicians, project managers, etc., is a plus. Perform other duties as directed.

Responsibilities

• Assist project managers with administrative tasks throughout various projects

• Utilize internal systems and Microsoft Office for administrative support tasks

• Follow the company-endorsed business process and best practices, and make recommendations on system/process improvements

• Assist with internal HR data entry, including employee records and hours worked/projects completed

• Maintain document retention strategy for both hard and electronic copies of service acknowledgements, work orders, inspection reports, internal agreements, and customer documentation

• Always maintain confidentiality of customer and employer information

• Perform other duties as directed

Essential Skills

• Administrative support

• Data entry

• Customer service

• Microsoft Office

• Microsoft Excel

• Clerical

• Outlook

Additional Skills & Qualifications

• 5+ years with administrative and coordinator type roles

• Proficient in computer and Microsoft Office and Windows skills

• Experience with AS400 system a plus

• Ability to retain training in an organized fashion

• Good understanding of Excel spreadsheets and creating tables

• Dispatching or scheduling experience with technicians, project managers, etc., a plus

• Proven experience in multi-tasking and handling several difficult tasks

• Must be organized, self-motivated, and possess a strong work ethic

• Professionalism in email and over the phone

Work Environment

The individual will sit at the front desk of the office. There is a separate office space with cubicles and side offices.

Pay and Benefits

The pay range for this position is $20.00 - $21.00

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lewis Center,OH.

Application Deadline

This position will be accepting applications until Jan 24, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.