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SENIOR FINANCIAL OFFICE SPECIALIST

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SENIOR FINANCIAL OFFICE SPECIALIST

Salary

$22.34 - $34.59 Hourly

Location

Clark County - Las Vegas, NV

Job Type

PERMANENT

Job Number

28134

Department

Finance

Division

Budget/Fin Plan

Opening Date

11/19/2024

Closing Date

12/3/2024 5:01 PM Pacific

Max Number of Applicants

250

• Description

• Benefits

• Questions

ABOUT THE POSITION

Clark County Department of Finance is seeking qualified candidates to apply for the Senior Financial Office Specialist position. As a member of our team, you will provide difficult, technical, complex, and specialized financial office support to various County and related government offices. The ideal candidate will have prior experience with purchase orders, accounts payables, and accounts receivables. Additionally, the candidate should possess organizational and leadership skills, providing lead direction, training, and work review to a small group of teammates and support staff.

THIS RECRUITMENT IS LIMITED TO THE FIRST 250 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

This examination will establish an Open Competitive Eligibility list to fill current and/or future vacancies that may occur within the next six (6) months or may be extended as needed by Human Resources.

Human Resources reserves the right to call only the most qualified applicants to the selection process.

Some positions may be confidential positions and are excluded from membership in the union.

Some positions may be non-union positions and are excluded from membership in the union.

MINIMUM REQUIREMENTS

Education and Experience: Equivalent to graduation from high school AND four (4) years of full-time accounting or financial office clerical experience. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.

Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.

Licensing and Certification: Specified positions may require possession of a valid Nevada Class C Driver's License at time of appointment.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.,

Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

EXAMPLES OF DUTIES

• Provides lead direction, training and work review to a small group of Financial Office Specialists and related support staff; organizes and assigns work, sets priorities and follows-up to ensure coordination and completion of assigned work.

• Provides input into selection decisions, performance evaluations and disciplinary matters; may sign performance evaluations and counsel employees.

• Performs difficult or complex accounting or financial office support work and assists with special projects as assigned.

• Coordinates second-party billing activities for the programmatic area and ensures that appropriate financial records are maintained.

• Reviews and reconciles varied reports and journals and budget, payroll or related financial or business data.

• prepares and distributes reports to funding or regulatory agencies.

• Audits and verifies various information, including source data as well as manual and computer-produced reports.

• Maintains varied subsidiary ledgers, auditing and reconciling reports and information and posting data as required; may generate general ledger entries.

• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports.

• Provides information to the public or to County staff that requires the use of judgment and the explanation of policies, rules or procedures.

• Enters and retrieves data from a computer system and produces reports; operates standard office equipment.

• Uses a computer to develop and manage databases and/or spreadsheet files and to develop special report formats.

• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.

• Performs a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness and compliance with departmental policies and regulations.

• May drive a personal or County motor vehicle in order to attend meetings and to pick up and deliver supplies and materials.

PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

• Flexible Schedules including 4/10 options

• More Money in Your Pocket

• 100% Employer Paid Defined Benefit Retirement

• No Social Security Deduction

• No State Income Taxes

• Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)

• Medical (https://www.clarkcountynv.gov/government/departments/risk_management/employee_and_retiree_health_benefits.php#outer-2778) - Employer pays 90% of premium

• Pharmacy Benefits (30, 90-day retail or mail order fills)

• 24/7 Telephone Advice Nurse - no employee cost

• Teledoc, Doctoroo, and Dispatch Health

• Retiree insurance – eligible after 5 years of service

• Dental

• Vision

• Life Insurance – Employer Paid

• AD&D – Employer Paid

• Long Term Disability – Employer Paid

• Generous Leave Accruals that include:

• 13 Paid Holidays including a Floating Birthday Holiday

• Paid Vacation Leave

• Paid Sick Leave

• Holiday Leave

• Other leave options

• Catastrophic Leave

• Parental Leave – Up to 90 days

• Wide Variety of Voluntary Benefits that include

• Guardian – Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.

• Trustmark – Permanent Life Insurance benefits and long-term care.

• Sunlife Financial – Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance

• TASC – Flexible Spending Account – FSA & Dependent Day Care Debit Card Available

• Morgan Stanley – Deferred Compensation Plan

• Employee Assistance Program

• Onsite Fitness Center – $12/month

*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

01

The following questions 1-4 will be used to assist in determining if candidates meet the minimum qualifications. Which best describes your level of education?

• Some High School

• High School Diploma or GED

• Trade School or Technical Degree

• Some College (1-29 semester credits)

• Some College (30-59 semester credits)

• Some College (60-89 semester credits)

• Some College (90-120+ semester credits)

• Associate's Degree

• Bachelor's Degree

• Master's Degree or higher

• None of the above

  02

  List all degrees received that are directly related to the position (see template below).

  College/University:

  Did you graduate:

  College Major/Minor:

  Semester Credits Completed:

  Degree Received:

  03

  Indicate your full-time professional accounting or financial office clerical experience.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 25 months

• 36 to 47 months

• More than 48 months

  04

  Please list all employer(s) and each job title on your application where your experience was obtained in question(s) 3. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

05

Do you currently hold a valid driver's license?

• Yes, I currently hold a valid Nevada driver's license.

• Yes, I currently hold a valid driver's license from another state.

• No, I do not currently hold a valid driver's license.

  06

  The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.

  I understand that:

  A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)

  B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;

  C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;

  D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;

  E) Assessment scores may be used to consider applicants for the selection process;

  F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.

• I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "Education" and "Work Experience" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.

  07

  Indicate your full-time professional experience in accounts payable.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  08

  Please indicate the size of the largest organization for which you performed accounts payable functions over the course of your career.

• N/A

• Less than 50 employees

• 501-5,000 employees

• 5,001 to 10,000 employees

• More than 10,000 employees

  09

  Please indicate the highest volume of invoices you have managed on a monthly basis.

• None

• Less than 100 invoices

• 101 to 250 invoices

• 251 to 500 invoices

• 501-1,000 invoices

• More than 1,000 invoices

  10

  Indicate your full-time professional experience with accounts receivable.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  11

  Indicate your full-time professional experience acting as a point of contact for vendors as well as providing vendor reports.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  12

  Please list all employer(s) and each job title on your application where your experience was obtained in question(s) 7-11. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

13

Indicate your full-time professional experience working for a public agency.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  14

  Indicate your full-time professional experience acting in a lead or supervisory role.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  15

  Indicate your full-time professional experience working under strict and recurring deadlines.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  16

  Indicate your full-time professional experience communicating complex policies and procedures to various audiences including employees, supervisors, management staff and the public.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  17

  Please list all employer(s) and each job title on your application where your experience was obtained in question(s) 13-16. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

18

Indicate your full-time professional experience working with confidential files and information in a confidential office setting.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  19

  Indicate your full-time professional experience with document retention including maintaining records and files.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  20

  Indicate your full-time professional experience analyzing large sets of data for irregularities or errors.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  21

  Please list all employer(s) and each job title on your application where your experience was obtained in question(s) 18-20. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

22

Indicate your full-time professional experience with SAP or a similar automated payroll and personnel system.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  23

  Indicate your full-time professional experience with Microsoft Excel including complex functions and formulas.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  24

  Please list all employer(s) and each job title on your application where your experience was obtained in question(s) 22-23. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A if you have no related experience (see template below). Do not list "see attached resume"

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

25

Indicate which of the following Microsoft Excel formulas and/or functions you have more than 24 months of experience. PLEASE NOTE, you may be required to complete a functional assessment illustrating skills in these areas.

• No Experience

• Formula: VLOOKUP

• Formula: CONCATENATE

• Formula: COUNT

• Formula: SUM

• Function: SORT AND FILTER

• Function: OUTLINE

  Required Question

Agency

Clark County

Address

500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791

Phone

(702)455-4565

Website

http://www.clarkcountynv.gov

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