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PTH OFFICE ASSISTANT

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PTH OFFICE ASSISTANT

Salary

$12.00 - $19.62 Hourly

Location

Clark County - Las Vegas, NV

Job Type

PART-TIME

Job Number

PTH-OA-2024V

Department

Various

Opening Date

06/25/2024

Closing Date

7/9/2024 5:01 PM Pacific

• Description

• Benefits

• Questions

ABOUT THE POSITION

Clark County invites individuals interested in part-time work to apply for various Part-Time Hourly (PTH) Office Assistant positions. Office Assistants perform a variety of routine to difficult office support which may include typing/word processing, receptionist duties, recordkeeping, and file maintenance. The following are part-time hourly positions with starting salary dependent upon the hiring department:

• Clerical Assistant (Salary Range: $12.00 per hour to $17.44 per hour)

• Customer Service Assistant (Salary Range: $12.00 per hour to $18.53 per hour)

• Financial Assistant (Salary Range: $13.00 per hour to $19.62 per hour)

• Legal Clerical Assistant (Salary Range: $12.00/hour to $19.62 per hour)

The starting salary range for PTH Office Assistant positions depends upon the hiring department.

THIS RECRUITMENT IS LIMITED TO THE FIRST 500 APPLICATIONS RECEIVED AND WILL CLOSE WITHOUT NOTICE ONCE THAT NUMBER IS REACHED.

PLEASE NOTE: Part-time hourly employment will not lead to permanent employment. Part-time hourly employees are used to fill positions normally less than twenty (20) hours per week. Part-time employees do not receive benefits.

This recruitment will establish a list to fill current and/or future part-time vacancies that may occur in the next six (6) months.

MINIMUM REQUIREMENTS

Education and Experience: Equivalent to graduation from high school and six (6) months full-time general clerical or related experience.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.

Licensing and Certification: Must possess a valid Nevada Class C driver's license at time of appointment.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

In order to work at the Department of Family Services, employees must not have any qualifying offense that violates the standards required by NRS 432B.198 and/or NRS 432B.199.

In order to work at the Department of Juvenile Justice Services, employees must not have any qualifying offense that violates the standards required by NRS 432B.198 and/or NRS 432B.199. NRS 62G.353, and 62G.355 and the Federal Prison Rape Elimination Act of 2003.

Citizenship: Candidates must be legally authorized to work in the United States. Please note, Clark County does not provide H1B visa sponsorships or transfers for any employment positions.

Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

Working Conditions: Work shifts may include day, swing shift, and weekends (Including Holidays).

EXAMPLES OF DUTIES

Types correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions. Proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling. Enters, edits and retrieves data and prepares periodic or special reports, using a computer system and following established formats and menus; may perform production computer information entry. Prepares and updates a variety of reports and records which may require the use of arithmetic calculations and consolidating materials from several sources. Acts as receptionist and receives and screens visitors and telephone calls and takes messages; provides factual information regarding County or departmental activities and functions which may require the explanation of rules, policies and/or procedures; may receive, receipt and balance monies. Maintains records and processes forms, such as work orders, purchase requisitions and others specific to the organizational unit; may make arithmetic or standard statistical calculations. Establishes and maintains office files; researches and compiles information from such files; purges files as required. Reviews computer-produced and typed reports for accuracy, research exceptions and makes corrections as required. Operates standard office equipment, including word processors, computers, facsimile equipment and central telephones; may operate microfilm, radio telephone and other departmental-specific equipment after training. Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team. Compiles materials for meetings, prepare agendas and attend such meetings to take summary notes as required. May train and direct the work of temporary staff for special projects or programs. Performs such office support activities as opening and distributing mail, processing outgoing mail, making travel arrangements and preparing purchase requisitions. May be required to operate a motor vehicle to various locations throughout the County.

PHYSICAL DEMANDS

Mobility to work in a typical office setting and use standard office equipment, vision to read printed materials and a computer screen, and hearing and speech to communicate in person or over the telephone. Specified positions may be required to lift or move heavy materials and/or drive a motor vehicle. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

PART-TIME AND TEMPORARY EMPLOYEES DO NOT RECEIVE BENEFITS.

01

The following questions 1-4 will be used to determine if candidates meet the minimum qualifications and must be completed in its entirety.

Which describes your highest level of education?

• Some High School

• High School Diploma or GED

• Trade School or Technical Degree

• Some College (1-29 semester credits)

• Some College (30-59 semester credits)

• Some College (60-89 semester credits)

• Some College (90-120+ semester credits)

• Associates Degree

• Bachelor's Degree

• Master's Degree or higher

• None of the above

  02

  If you selected "Some high school" in the previous question, please list your highest-grade level completed.

  03

  Indicate your full-time professional general clerical, customer service, or office assistance experience.

• No Experience

• Less than 6 months

• 6 to 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  04

  Please list the employer(s) on your application where your experience was obtained in question 3. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

05

The following skills assessment is a self-assessment used to evaluate an applicant's training and experience.

I understand that:

A) Part-time experience must be prorated and credited as half of full-time experience (i.e., if you performed the task for two years in a part-time position, 20 hours per week, you can only credit yourself with one year of experience in that area)

B) The education, knowledge, and experience levels indicated by my skills assessment responses must be supported and clearly documented in the "Education" and "Work Experience" sections of my application;

C) Any falsification or misrepresentation of the information listed on the employment application or skills assessment may result in removal from the eligibility list or rescinding a job offer;

D) Responses to assessment questions that are not supported and clearly documented in the "Education" and "Work Experience" sections on the application may result in question scores being adjusted to receive zero points;

E) Assessment scores may be used to consider applicants for the selection process;

F) I further understand that since exam scores will be automatically generated based on the applicant's response to each item in the assessment, score appeals will not be allowed for this recruitment.

• I have read and understand the above information regarding the completion of the following skills assessment questions. I further understand that this recruitment includes a skills assessment and that the answers I provide must be consistent with the "education" and "work history" sections detailed on my application and that scoring appeals will not be allowed for this recruitment.

  06

  CLERICAL QUESTIONS 6-8 Indicate your full-time professional experience in an office setting filing/copying documents, answering phones, typing/preparing correspondence, providing customer service at a front desk, data entry, and scheduling appointments/meetings.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  07

  Indicate your full-time professional experience working in a confidential office environment with confidential files and personal information.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  08

  Indicate your full-time professional experience performing clerical duties such as mailing documents, faxing, making copies, and collating materials.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  09

  Please list the employer(s) on your application where your experience was obtained in question(s) 6-8. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

10

LEGAL QUESTIONS 10-11 Indicate your full-time professional experience working in a court, law enforcement, and/or legal office setting.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  11

  Indicate your full-time professional experience scanning documents.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  12

  Please list the employer(s) on your application where your experience was obtained in question(s) 10-11. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

13

FINANCE QUESTIONS 13-14 Indicate your full-time professional experience working with account receivables and/or account payables.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  14

  Indicate your full-time professional experience processing cash, credit card, money order, cashier's checks, and/or check payments.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  15

  Please list the employer(s) on your application where your experience was obtained in question(s) 13-14. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

16

TECHNICAL QUESTION 16 Select from the list below, the software applications that you have experience in operating. (CHECK ALL THAT APPLY)

• ACES

• ADP

• CJIS (Mainframe)

• HRMS/HRIS

• JLINK

• Kronos

• Microsoft Excel

• Microsoft Outlook

• Microsoft PowerPoint

• Microsoft Word

• Odyssey

• Oracle

• PeopleSoft Financials

• SAP Financials

• SAP Workflow

• Unity

• None of the Above

  17

  Please list the employer(s) on your application where your experience was obtained in question 16. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

18

CUSTOMER SERVICE QUESTIONS 18-19 Indicate your full-time professional experience answering and transferring incoming calls using a multi-line telephone system and/or in call center, where customers may be confrontational or strained.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  19

  Indicate your full-time professional experience interacting directly with customers in person in a customer service environment.

• No Experience

• Less than 12 months

• 12 to 23 months

• 24 to 35 months

• 36 to 47 months

• More than 48 months

  20

  Please list the employer(s) on your application where your experience was obtained in question(s) 18-19. The template provided below must be completed in its entirety or the application will be considered incomplete and not eligible to move forward in the process. Type N/A only if you have no related experience (see template below).

  Employer Name:

Job Title:

Hours Worked Per Week:

Dates of Employment:

21

VARIOUS QUESTIONS 21-26 From the list below, please indicate the duties that you have performed while working in an office setting. (CHECK ALL THAT APPLY)

• Filing

• Copying Documents

• Answering Phones

• Typing

• Reception/Front Desk

• Data Entry

• Scheduling Appointments/Meetings

• Taking Messages

• Providing Customer Service

• I have not worked in an office setting

  22

  Select from the list below, which part-time position(s) you are interested in. (CHECK ALL THAT APPLY)

• Clerical Assistant

• Customer Service Assistant

• Financial Assistant

• Legal Clerical Assistant

  23

  This position may be used to fill positions working various times and schedules. Please select from the list below any of the work times and schedules you would accept (select all that apply).

• Day Shift

• Swing Shift

• Graveyard Shift

• Willing to work weekends (Saturdays and/or Sundays)

• Willing to work holidays

• Willing to work all shifts/days/holidays

  24

  Please indicate below the statement that best describes your Spanish bilingual ability.

• I am not bilingual in Spanish

• I have a good comprehension of Spanish

• I speak Spanish fluently

• I read and write Spanish at a proficient level

  25

  Select from the list below, which department(s) you would be interested in working. (CHECK ALL THAT APPLY)

• Administrative

• Assessor

• Building & Fire Prevention

• Business License

• County Clerk

• Comprehensive Planning

• Constable

• Coroner

• District Attorney

• District Court

• Election

• Environment & Sustainability

• Family Court

• Family Services

• Finance

• Human Resources

• Information Technology

• Internal Audit

• Justice Court - Las Vegas

• Justice Court - NLV, Henderson, Outlying

• Juvenile Justice Services

• Law Library

• Parks & Recreation

• Public Administrator

• Public Defender

• Public Guardian

• Public Works

• Real Property Management

• Recorder's Office

• Social Services

• Special Public Defender

• Treasurer

• None of the Above

  26

  Please indicate below the statement that best describes your Spanish bilingual ability.

• I am not bilingual in Spanish

• I have a good comprehension of Spanish

• I speak Spanish fluently

• I read and write Spanish at a proficient level

  27

  This position is only for part-time hourly Office Assistant positions which normally works less than 20 hours per week and does not receive benefits.

• I understand that this position is part-time with less than 20 hours per week and does not provide benefits.

  28

  Part-time hourly employment will not lead to full-time permanent employment.

• I understand that part-time employment will not lead to full-time employment.

  Required Question

Agency

Clark County

Address

500 S. Grand Central Pkwy, 3rd Floor PO Box 551791 Las Vegas, Nevada, 89155-1791

Phone

(702)455-4565

Website

http://www.clarkcountynv.gov

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