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Legal Assistant II

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Legal Assistant II

Salary

$21.95 Hourly

Location

Las Cruces, NM

Job Type

Full-time Regular

Job Number

G021 07-24 LL

Department

Legal

Opening Date

07/12/2024

Closing Date

Continuous

• Description

• Benefits

• Questions

Nature of Work

The Legal Assistant II performs and provides senior level paraprofessional legal assistance, research, and technical support functions for the attorneys in the City Attorney's Office.

Environmental Factors

Work is performed in a standard office environment.

Physical Factors

Light physical demands. Frequent use of a personal computer and telephone.

Work Situation Factors

Position involves competing demands, performing multiple tasks, working to deadlines, occasional work beyond normal business hours, and responding to customer issues. Regular attendance is an essential function of this job to ensure continuity of services. Position is subject to drug testing in accordance with applicable State and Federal regulations and City of Las Cruces policies.

FIRST CONSIDERATION MAY BE GIVEN TO CURRENT CITY OF LAS CRUCES EMPLOYEES WHO MEET THE MINIMUM QUALIFICATIONS.

Meeting or exceeding the minimum qualifications does not guarantee an invitation to participate in the process.

Full-time, regular, Non- exempt.

This position is a grade RN13.

Duties and Responsibilities

• Researches, evaluates, and analyzes civil and criminal law sources such as statutes, recorded judicial decisions, legal articles, and legal codes to prepare draft documents related to legal questions, legal opinions, appeals, pleadings, subpoenas, interrogatories, deposition notices, resolutions, settlement agreements, contracts, seizures, and other legal documents.

• Supports attorneys and other legal assistants, monitoring work completed, and ensuring that all legal processes and protocols are followed.

• Prepares, coordinates, and assembles various special and recurring reports; prepares and proofs legal documents; coordinates and monitors assigned projects to ensure that legal cases are ready for adjudication and filing deadlines are met.

• Researches, reads, and reviews various reports and documents to assist with case management and preparation for trials, negotiations, appeals, and hearings; organizes documents, schedules, and court filings.

• Contacts witnesses, victims, attorneys, and others associated with cases to coordinate interviews and collect and transmit case information; acquires and organizes related reports, documents, and other background information.

• Gathers information for prosecution and litigation; routes and tracks legal documents submitted to defendants, attorneys, and courts for processing; maintains, tracks, and updates legal information and records.

• Assists attorneys in litigation and prosecution by tracking the course and deadlines of cases; establishes and maintains files in various mediums and formats related to criminal and civil cases.

• Provides customer service, responds to questions and requests for information, explains and interprets policies, procedures, and regulations as authorized; responds to requests for information within scope of authority; refers matters requiring legal interpretation to supervisor for response and resolution.

Minimum Qualifications

Associate's degree in criminal justice, paralegal studies, or related field and three (3) years of legal office experience in the research, review, and preparation of legal documents and pleadings, which may include experience in handling prosecution cases. A combination of education, experience, and training may be applied in accordance with City of Las Cruces policy.

Licenses/Certification(s)

Valid driver’s license may be required or preferred. Certification as a Legal Assistant or Paralegal may be preferred. If applicable, position requires an acceptable driving record in accordance with City of Las Cruces policies.

Knowledge, Skills, and Abilities

Knowledge of: principles and techniques of record keeping, case files, and records management; legal research techniques and terminology; New Mexico court processes and procedures; applicable state and Federal rules, codes and regulations; customer service and effective communication principles, standards, and methods; appropriate business English, spelling, grammar, punctuation, proofreading and editing; modern office equipment, business and personal computers, business office software applications, and report generation; City organization, operations, policies and procedures to effectively perform the required functions and duties of the position.

Ability to: perform a variety of duties and responsibilities and assess and prioritize multiple tasks, projects, and demands to meet critical deadlines; ensure appropriate levels of customer service to achieve expectations and meet objectives; read, understand, interpret, and assure compliance with a variety of policies, procedures and regulations governing related activities, programs, and functions; research and compile applicable information and maintain accurate records; maintain confidentiality of sensitive information and data; communicate effectively in verbal and written forms; prepare and present accurate and reliable reports containing findings; review documents and extract relevant information; establish and maintain effective and appropriate working relationships with employees, other agencies, and the public; present a positive image; timely and accurately enter data using a personal computer with basic and specialized software applications in performing daily functions.

Skills in: researching and analyzing laws, regulations, technical, and administrative procedures; reading legal documents and extracting relevant information; effectively communicating in written and verbal forms; writing and completing accurate reports, documents, and correspondence; using initiative and independent judgment within established procedural guidelines; reading, interpreting, understanding, and applying policies, procedures, and applicable rules and regulations; reviewing, evaluating, and verifying documentation; updating and maintaining timely and accurate records; operating standard office equipment and a personal computer with installed generic and specialized software; preparing and presenting information in a clear and concise manner.

To view a summary of benefits offered by the City of Las Cruces,

Click here (http://www.las-cruces.org/207/Employee-Benefits)

01

Are you a current City of Las Cruces employee? (If you fail to include this information under the work experience section of your application, you may be disqualified from the process).

• Yes

• No

  02

  Do you have, at a minimum, the required college credit hours equivalent to an Associates degree, designated or undesignated, in Criminal Justice, Paralegal studies or related field? (If you fail to include this information under the education section of your application, you may be disqualified from the process.)

• Yes

• No

  03

  I understand and accept that if my response is "YES" to the question above, I agree to provide proof of the required degree and/or transcript (official or unofficial) if recommended for the position.

• Yes

• No

  04

  Do you have, at a minimum, the required three (3) years legal office experience in the research, review and preparation of legal documents and pleadings? (If you fail to include this information under the work experience section of your application, you may be disqualified from the process.)

• Yes

• No

  05

  Although not required at this time, are you currently certified as a Legal Assistant or Paralegal? Choose applicable option.

• Legal Assistant

• Paralegal

• None

  Required Question

Agency

City of Las Cruces

Address

P.O. Box 20000Las Cruces, New Mexico, 88004

Phone

575-528-3100575-528-3100

Website

http://www.lascruces.gov

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