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Departmental Specialist 13 - Administrative Assistant

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Departmental Specialist 13 - Administrative Assistant

Salary

$31.06 - $46.36 Hourly

Location

Lansing, MI

Job Type

Permanent Full Time

Remote Employment

Flexible/Hybrid

Job Number

1801-25-ET-BSBP-025

Department

LEO-Labor and Econ Opportunity

Opening Date

01/23/2025

Closing Date

2/6/2025 5:00 PM Eastern

Bargaining Unit

NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

• Description

• Benefits

• Questions

Job Description

At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our Department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan’s vast pipeline of opportunities. Learn more at www.michigan.gov/LEO.

This position will serve as the Administrative Assistant to the Field Services Division Director (FSDD) for the Bureau of Services for Blind Persons (BSBP) responsible for delivery of services to customers throughout the State of Michigan. This position will assist in overseeing 7 field offices covering all 83 counties in the state. FSD serves five programs within the bureau including Vocational Rehabilitation/Supported Employment, Preemployment Transition Services, which is also part of the vocational Rehabilitations program, two Independent Living programs, and Youth Low Vision.

Key responsibilities of this position include facilitating communication between the FSDD, all division staff, the BSBP Executive Team, and partners; leading administrative support within the division through training, guidance, or as a resource on all division tasks and the division strategic plan; facilitating or scheduling meetings, events, or coordinating conference attendance; and project and data support including collaborating with other BSBP team members, analyzing data pulls, ensuring the division is meeting both Federal and State mandates and identifying areas of improvement.

Administrative tasks on behalf of the FSDD will include assisting in preparing documents and spreadsheets that provide information and education on division budgetary items; working with FSD managers on hiring processes; Participating in identifying and drafting procedure and training needs; facilitating all aspects of email and correspondence; and daily administrative tasks to keep the division efficient. This position plays a vital role in ensuring the smooth operation of the FSD and requires a proactive, organized individual with strong technical, communication, decision-making, and organizational skills, along with being an independent thinker.

Departmental Specialist 13 Administrative Assistant - Position Description (https://MCSC.state.mi.us/AgencyPDFs/1801-25-ET-BSBP-025 - Departmental Specialist 13 - Administrative Assistant - PD.pdf)

There is a possibility of a remote/hybrid schedule based on performance and operational need. However, all work must be performed in Michigan. If you currently reside outside of Michigan, you must relocate to Michigan to perform the duties of this position.

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Required Education and Experience

Education

Possession of a bachelor's degree in any major.

Experience

Four years of professional experience, including two years equivalent to the experienced (P11) level or one year equivalent to the advanced (12) level.

Additional Requirements and Information

Please attach a cover letter, detailed resume, and your official college transcript(s) to your application. For our purposes, "official college transcripts" must contain the college/university name and address, the degree conferred, date granted, coursework completed (especially if no degree granted), and the Registrar's signature and/or seal.A scanned or electronic copy is acceptable,if it contains the elements listed above. The college/university does not have to send the transcript directly to LEO. For more information regarding official transcripts,click here (https://www.michigan.gov/documents/mdcs/OfficialTranscript_693831_7.pdf) (Download PDF reader).

Applicants who possess a degree from a foreign college or university must have their academic credentials evaluated or converted into U.S. educational equivalents unless the degree has been recognized by the Council on Higher Education Accreditation (CHEA). Go toevaluators (https://www.naces.org/members) for a list of accepted organizations that evaluate foreign credentials. Failure to provide this evaluation at the time of application may result in you being screened out of the process.

Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.

All classified employees are subject to Civil Service Rule 2-8 Ethical Standards and Conductand will be expected to disclose any personal and financial interests that may conflict with official duties as a classified employee.

All newly hired state employees are required to submit and pass a pre-employment drug test prior to their actual appointment. Certain positions within the Michigan Department of Labor and Economic Opportunity may also require state criminal, fingerprint-based and driving record background checks. Any position offer will be conditional until results of the background checks and drug test indicate eligibility for employment.

The Michigan Department of Labor and Economic Opportunity participates in E-Verify (https://www.e-verify.gov/employees/employee-rights-and-responsibilities) and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.

Applications must be submitted through NEOGOV. If you have questions or need assistance uploading and/or attaching your documents, please contact the NEOGOV applicant support at 855-524-5627.

View the entire job specification at:

http://www.michigan.gov/documents/DepartmentalSpecialist_12523_7.pdf

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

DEPSPL - Do you possess one of the following? A bachelor's degree or higher in any major. If so, please attach a copy of your official college transcripts. OR At least one year of professional experience in the state classified service.

• Yes

• No

  02

  DEPSPL - Do you possess at least four years of professional experience?

• Yes

• No

  03

  Do you have experience providing support to executive-level professionals? If so, please describe your role and the nature of this support.

  04

  This role requires strong critical thinking skills and the ability to make autonomous decisions. How comfortable are you working in such an environment? Describe a situation where you used independent, critical decision-making skills in a work environment.

  05

  Describe in detail an example of planning and organizing an event or program.

  06

  Describe in detail an example of management of a complex project for work.

  07

  Give examples of long-range and/or short-range planning that involved achieving goals or objectives.

  08

  This position may require travel for events and meetings. Are you able and willing to travel to perform the duties of the position?

• Yes

• No

  09

  This is a hybrid position – working both from your home and the assigned BSBP office. Please describe how you will ensure a level of excellence whether working from home or in an office.

  10

  Onboarding includes 1-2 weeks at our BSBP – Training Center, located in Kalamazoo, MI to increase your knowledge of the customers and services we provide. Are you able to travel to the Training Center to stay overnight for 1 – 2 weeks to fulfill this requirement?

• Yes

• No

  11

  Are you a current Labor and Economic Opportunity employee classified as a Departmental Specialist 13 interested in moving to the same class and level at this location?

• Yes

• No

  12

  1801- From the options below, which accurately describes your current status? (A current State employee works for an actual State Department such as Department of Corrections (MDOC), Department of Transportation (MDOT) etc.)

• Not a State of Michigan employee

• A previous State of Michigan employee

• A current State of Michigan, Department of Labor & Economic Opportunity (LEO) employee

• A current State of Michigan (non-LEO) employee

  Required Question

Employer

State of Michigan

Department

LEO-Labor and Econ Opportunity

Address

leo-ohr@michigan.gov

PO Box 30714

Lansing, Michigan, 48909

Phone

517-241-9868

Website

https://www.michigan.gov/leo

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