Job Information
Alliance Defending Freedom Event Coordinator in Lansdowne, Virginia
Everyone says they want to change the world. We’re looking for people who actually will.
Alliance Defending Freedom is an alliance-building legal organization that advocates for the right of people to freely live out their faith. Please review our Statement of Faith and Doctrinal Distinctives.
Event Coordinator
Alliance Defending Freedom is looking for 2 highly professional Event Coordinators to join us in our Lansdowne, VA office. As the Event Coordinator, you are a vital part of the Event Planning Services Team. In this role, you will report to the Events Manager and are responsible for coordinating events, training sessions, and meetings associated with ADF. You will coordinate all aspects of developing, planning, and executing events and create high-quality, positive experiences for attendees that may involve ministry friends, potential ministry friends, allied organizations/attorneys, and other guests. The exceptional results of events support the objectives of the organization
Your Essential Responsibilities:
In this position, you will:
Travel to the event sites to execute exceptional events that meet ADF’s gold standard
Coordinate the selection of off-site venues or venues that do not require a hotel contract. Responsibilities include research, site visits, and finding resources to inform decisions about event possibilities
Book event space and arrange food and beverage, order supplies, make travel arrangements, and ensure appropriate décor to meet the quality expectations of ADF
Create and maintain CVENT event management. Responsibilities include coordinating invitation designs and following through with the registration setup process
Communicate event Audio Visual needs to the A/V production manager and work as a team to ensure minimal technical difficulties
Anticipate needs for both the attendee and event logistics
Serve as liaison with vendors and all ADF teams involved in event-related matters
Work with the Event Host and Events Manager to stay within the event budget
Provide a high-quality of customer service and find solutions to any problems that arise concerning services or programs provided
Develop and apply new ideas to improve the event planning and implementation process
Monitor travel alerts to ensure you are prepared for travel and arriving at events on time
Take on the role of coordinating faculty, attendees, or event logistics
Other Responsibilities (Non-Essential):
- You will be asked to perform related duties or special projects as assigned.
Skills you need to succeed:
Demonstrated proficiency in:
Microsoft Office software: Word, PowerPoint, Excel, and Outlook.
Excellent communication skills, including writing, proofreading, and speaking
Strong project management skills - Ability to manage multiple event assignments from a variety of team members during a calendar year
Excellent interpersonal skills and high-level professionalism with a variety of individuals such as ministry friends, guests, attorneys, team members, and vendors; strong networking skills
Excellent organizational skills
Excellent planning skills to determine flow of events and anticipate needs such as staffing
Diligent research skills
Fantastic customer service ethic and high expectations for quality
Ability to:
Travel internationally (required)
Travel approximately 60-80 days a year (required)
Coordinator for small to mid-size events
Build strong relationships with stakeholders and vendors
Work in a fast-paced and high-pressure environment
Remain calm under pressure
Convey a positive and professional image
Review and understand contracts with hotel and conference locations
Take leadership in discussing, planning, strategizing, and coordinating events with little supervision
Adapt to changes in the work environment, manage competing demands, and deal with frequent changes, delays, or unexpected events
Education and/or experience:
2+ years of event/conference coordinating experience is preferred
Bachelor’s degree is preferred
Experience coordinating events with high-profile attendees is preferred
ARE YOU LOOKING FOR AN ORGANIZATION WITH A COMPETITIVE
COMPENSATION AND BENEFITS PACKAGE, TOO?
We have it! Alliance Defending Freedom offers team members a competitive compensation and benefits package that includes major medical insurance, dental care, medical and dependent care reimbursement, paid disability, long-term care insurance, and life insurance. We also offer a 401(k) plan with a generous company match. Work and life balance is important to the well-being of our team members. You will receive paid time off (PTO) that starts accruing from your hire date and 11 paid holidays per year.
