Job Information
State of Colorado PROGRAM ASSISTANT II in Lakewood, Colorado
PROGRAM ASSISTANT II
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PROGRAM ASSISTANT II
Salary
$57,708.00 - $92,340.00 Annually
Location
Lakewood, CO
Job Type
Full Time
Job Number
RAA DCJ 10401 1/2024
Department
Department of Public Safety
Opening Date
07/02/2024
Closing Date
7/11/2024 5:00 PM Mountain
FLSA
Determined by Position
Type of Announcement
This position is open only to Colorado state residents.
Primary Physical Work Address
700 Kipling Street, Lakewood, CO 80215
FLSA Status
Exempt; position is not eligible for overtime compensation.
Department Contact Information
Stefania Chis, 720-498-1815, stefania.chis@state.co.us
How To Apply
Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.
Description
Benefits
Questions
Department Information
This position is open only to Colorado residents only.
A n eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.
Our Mission -Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities
Our Vision - Creating safer and more resilient communities across Colorado
Our Core Values – Unity, Honor, Service
CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace. CDPS is an equal opportunity employer. See ourEEOD Utilization Report (2020)Why Do I Love My Job at CDPS
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!
Careers with a purpose:
If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.
You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.
Unmatched Benefits:
We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities!
Did you know that only 15% of employers offer a defined contribution plan? CDPS offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus 401K and 457 plans.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.
CDPS provides generous time off including 11 paid holidays per year plus vacation, sick leave, and wellness days.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.
Additional benefit we offer include reduced college tuition at CSU Global and DeVry University.
Description of Job
About the Work Unit
This work unit exists to support and manage the overall administration of the seven units of the Division of Criminal Justice (DCJ) and the Director. This includes the development and implementation of policies and procedures, the coordination of training and educational programs, management of all financial, personnel and human resource matters, the provision of supplies and equipment, website management and all central office functions.
About the Job
This position's main purpose is to serve as the assistant to the Division's Director and perform all related administrative functions required. It is responsible for a variety of high-profile and critical duties in a fast -paced environment. It acts as a first line of contact for the Division and represents the Division in outside community as well as internal Departmental relations. It supports and advises the Director and seven units within the Division with questions ranging from HR and IT issues to travel and fiscal rules.
Key Responsibilities
Prepare, verify and ensure timely preparation and processing of leave forms, personnel action requests (COPS 5 forms), position description questionnaires (PDQs), assistance with new hires, separating, retiring personnel and all other Human Resources services as needed. Assist with preparation of letters of authorization for secondary employment from DCJ staff. Maintain and timely update personnel records for all DCJ staff.
Secure files and maintain confidentiality of this information and all other sensitive matters that arise as a part of this position's duties.
Reconcile leave requests with HR, and update all Unit managers and staff about their leave balances on a monthly basis.
Is an HR liaison serving as a hub for HR related information to all DCJ staff on a variety of HR related topics.
Receive, review, route the incoming mail, emails, telephone calls, faxes and other correspondence.
Independently draft correspondence for signatures; coordinate responses with management and other staff within the Division or other agencies.
Maintain confidentiality of information and other sensitive matters.
Research, gather and coordinate information for reports, presentations, training materials, and other documents.
Serve as a liaison between DCJ and the public for all public inquiries, open record requests, and requests from CDPS Divisions or other governmental agencies for information and assistance from DDCJ and its units.
Maintain databases to support the functions of the Divisions, its units and the Director. These include maintaining mailing lists, membership rosters, personnel files, phone lists, DCJ organizational chart, calendars, leave reporting database, updating information on DCJ and other Units' websites.
Coordinate with unit managers to ensure accuracy and timeliness of all information provided through the website and other communications to the public. Communicate any policy changes related to personnel and IT issues to the Division staff on a timely manner. Maintain the main DCJ website and other unit's websites as needed ensuring the information posted is accurate and timely.
Create, manage and maintain files, processes and procedures for the day-to-day administrative needs of the Director's office and the Administrative Unit. Coordinate training for new employees, organize office moves as needed, and act as a liaison with the Human Resources and Office of Information Technology.
Serve as DCJ liaison with Executive Director's Office on all issues related to building security, maintenance and general Department policies.
Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
NOTE: To be considered for this position, you must meet one of the following options for consideration.
MINIMUM QUALIFICATIONS:
Five (5) years of professional experience in administrative support that included providing executive and/or program support to an individual or a team.
OR
Ba chelor's degree in any field and one year of experience that included providing executive and/or program support to an individual or a team.
REQUIRED COMPETENCIES
Excellent reasoning and analytical and problem-solving skills;
Superior communication skills.
Collaborative, professional, enthusiastic, positive attitude, able to collaborate, communicate and cooperate with multiple cross-functional partners.
Execute good judgment and acumen in solving problems. Building strong working relationships and responding to the needs of partners and stakeholders.
Ability to work and successfully navigate in a highly politically charged environment at times; ability to maintain relationships.
WORK ENVIRONMENT
- This position will work within a hybrid model with a minimum of two days in the office.
CONDITIONS OF EMPLOYMENT
- Requires successful completion of a background investigation that includes a polygraph exam and fingerprint based criminal history search.
APPEAL RIGHTS
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available atwww.colorado.gov/spb. A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Supplemental Information
ARE YOU IN NEED OF AN ACCOMODATION?
If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Human Resources atcdps_hr@state.co.us.
EQUITY, DIVERSITY AND INCLUSION STATEMENT
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources department atcdps_hr@state.co.us.
NOTIFICATIONS
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION
Applications are considered complete and accurate at the time of submission. Therefore, additional information may not be solicited or accepted after your application has been received.
All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits
Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.
01
Please describe in how your experience aligns with the job duties described in the job bulletin.
02
Positions within the Colorado Department of Public Safety require a comprehensive background examination including a fingerprint based criminal history check and polygraph. Are you willing to participate in this process as a condition of employment?
Yes
No
Required Question
Agency
State of Colorado
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