Easter Seals Jobs

Description

Robert Half is seeking a highly organized and proactive Administrative Assistant to support the daily operations of a prestigious investment firm in San Diego, CA. This is an exciting contract opportunity for a detail-oriented professional who thrives in a fast-paced, high-performing environment and excels at multitasking.

As the Office Administrator, you will be the go-to person for office operations, ensuring efficiency across administrative functions, vendor relations, and office coordination. You’ll play a vital role in maintaining a professional and productive work environment while supporting executives and staff with administrative needs.

Key Responsibilities:

• Oversee daily office operations, ensuring a smooth and efficient workflow.

• Serve as the primary point of contact for office vendors, managing service contracts, invoices, and facility needs.

• Manage calendar coordination, meeting scheduling, and travel arrangements for executives.

• Handle expense reporting and budget tracking, ensuring timely and accurate financial processing.

• Maintain office supplies, equipment, and overall office organization.

• Support new hire onboarding, coordinating workspace setup and IT access.

• Assist with event planning, including investor meetings and corporate functions.

• Ensure compliance with company policies and procedures, maintaining confidentiality and professionalism.

• Act as a liaison between internal teams, external stakeholders, and executive leadership.

  Requirements

Qualifications:

• 3+ years of office management or administrative experience, preferably within financial services, investment firms, or professional services.

• Strong understanding of vendor management, contract administration, and office operations.

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint) and experience with expense reporting tools.

• Exceptional organizational skills and the ability to manage multiple priorities with attention to detail.

• Strong communication and interpersonal skills, with a professional demeanor.

• Ability to anticipate needs, solve problems proactively, and work independently.

  TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .