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CBRE Intern - Admin in Kuala Lumpur, Malaysia

Intern - Admin

Job ID

187353

Posted

01-Oct-2024

Role type

Full-time

Areas of Interest

Interns/Graduate/Apprentice

Location(s)

Kuala Lumpur - Wilayah Persekutuan Kuala Lumpur - Malaysia

Location:

  • CBRE KL BSO, Bangsar South

Job Summary:

  • Provides administrative support to a department or office location.

  • Provides support for reception and guest services, mail services, phone, meeting rooms and location services.

  • Assist in continuous improvement activities for the office operation support personnel team.

  • The position will be based within Kuala Lumpur region.

Key Responsibilities:

  • Provides administrative support to office operation support personnel team for the daily operations – functions include Office Management, Employee Experience, Digital & Technology and local hub communication

  • Assist in building and maintaining SOPs/Playbook for the office operation support personnel team

  • Aid in process improvement and standardization activities

  • Receives and directs incoming calls to appropriate personnel and voicemail.

  • Greeting clients and visitors

  • Assisting with the scheduling and preparation of meeting rooms

  • Coordinates catering for meetings and events

  • Perform general clerical duties associated as required, such as record inbound & outbound courier, freight & mail via tracking systems

  • Ordering office supplies and other common use items

  • Maintains records and logs of service requests and tracks their status.

  • Maintains a file of services including transportation sources, accommodations, and referral contacts.

  • Manage company access card and upload attendance report

  • Assist on onboarding new staff

  • Manage pantry & stationery stocks

  • Prepare Purchase Order

Qualifications and Education:

  • Currently pursuing a Bachelor Degree in Business or equivalent, or prior Front Desk, Concierge, customer service or other hospitality experience is preferred.

  • Ability to comprehend and interpret instructions, short correspondence, and memos

  • Ability to respond to common inquiries/complaints with a strong, professional customer service orientation.

  • Strong customer service skills, high flexibility, great time management & good problem solver

  • Well-versed knowledge in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Sharepoint, etc.)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)

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