Easter Seals Jobs

Job Title: Executive Administrative Assistant

Job Description

This role involves providing comprehensive administrative support to executive teams, medical and physician staff, and department directors. The Executive Administrative Assistant will coordinate schedules, facilitate meetings, and participate in planning recruitment and other events. This position requires familiarity with internal systems and the ability to handle various administrative tasks efficiently.

Responsibilities

• Support medical and physician staff through coordination of schedules and meetings.

• Participate in planning and facilitating recruitment events.

• Plan and schedule other events as needed.

• Work directly with executive teams and covenant leadership.

• Perform accounts payable duties.

• Handle invoicing and contract oversight, support, and validation.

• Create and work through Key Performance Indicators within departments.

• Work in Excel and manage data in support of executives and the director of quality.

Essential Skills

• Experience with Microsoft Office and Outlook.

• Proficiency in Kronos or similar systems for timekeeping, scheduling, payroll, and other HR functions.

• Ability to learn and utilize internal systems and software related to administrative and assistant duties.

  Skills & Qualifications

• Experience in administrative support.

• Experience supporting C-Suite and VP level personnel.

• Skills in executive support and executive administrative support.

• Capability to work directly on IT requests and capital expenditure needs.

Work Environment

The work environment is within a hospital setting. The role involves working with various internal systems and software, coordinating with multiple departments, and managing data and schedules effectively.

Pay and Benefits

The pay range for this position is $50000.00 - $50000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Knoxville,TN.

Application Deadline

This position is anticipated to close on Mar 6, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com (%20actalentaccommodation@actalentservices.com) for other accommodation options.