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Alaka'ina Foundation Family of Companies Administrative Assistant in Kirtland AFB, New Mexico

Administrative Assistant

Location NM - Kirtland AFB

Job Code 12448

# of openings 1

Apply Now (https://phg.tbe.taleo.net/phg04/ats/careers/v2/applyRequisition?org=AKIMEKATECH&cws=43&rid=12448)

The Alaka`ina Foundation Family of Companies (FOCs) is looking for a qualified Administrative Assistant to support the Department of Energy National Training Center in Albuquerque, New Mexico.

DESCRIPTION OF RESPONSIBILITIES:

  • Takes, prepares, and distributes meeting minutes

  • Establishes and maintains files, inventories and records

  • Coordinates submission of all deliverables and related documents

  • Represents the client during administrative meetings

  • Plans meetings, takes notes and sends out meeting summaries

  • Plans travel for client leaders and coordinates invitational travel and travel by another organization in the DOE Authorized travel tool

  • Assists with deliverables by preparing transmittal memos

  • Create, compose, and edit technical and/or administrative correspondence and documentation

  • Prepares reports, presentations routing packets, and correspondence

  • Creates memos, letters, and other correspondence; assists in maintaining templates

  • Assist in reviewing time and attendance processes and input to the database for the EA-50 Federal staff

  • Applies and follows basic safety and security concepts and policies

  • Other duties as assigned

    REQUIRED DEGREE/EDUCATION/CERTIFICATION:

  • A high school diploma or G.E.D.

  • Additional coursework in computer operations, data processing, word processing, technical writing, business English, business mathematics, office machines, filing and indexing, and office practices and procedures, leading to an Associate’s Degree from an accredited college, university, business, or technical-vocational school - Preferred

    REQUIRED SKILLS AND EXPERIENCE:

  • Knowledge and experience in working with both internal and external customers

  • Knowledge and experience of editing techniques

  • Knowledge and experience in using Adobe Software, including Acrobat DC and Pro DC and Concur Government Travel System

  • Experience in quality control of products

  • Experience in planning or coordinating events

  • Demonstrated editing skills

  • Demonstrated experience editing and proofreading correspondence and other documents

  • Demonstrated ability to maintain a positive attitude

  • Ability to work with people with poise and discretion

  • Ability to work collaboratively with team members to complete projects

  • Ability to handle multiple projects

  • Ability to work in Microsoft Office Suite and Outlook

  • Demonstrates a propensity for learning new software applications, such as databases and/or project scheduling is a plus

    The Alaka`ina Foundation Family of Companies (FOCs) is a fast-growing government service provider. Employees enjoy competitive salaries; a 401K plan with company match; medical, dental, disability, and life insurance coverage; tuition reimbursement; paid time off; and 11 paid holidays.

    We are an Equal Opportunity/Affirmative Action Employer. We are proud to state that we do not discriminate in employment decisions on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. If you are a person with a disability and you need an accommodation during the application process, please click here (HRdept@alakaina.com?subject=Request%20for%20accommodation.) to request accommodation. We E-Verify all employees.

    The Alakaina Foundation Family of Companies (FOCs) is comprised of industry-recognized government service firms designated as Native Hawaiian Organization (NHO)-owned and 8(a) certified businesses. The Family of Companies (FOCs) includes Keaki Technologies, Laulima Government Solutions, Kūpono Government Services, and Kapili Services, Pookela Solutions, Kīkaha Solutions, LLC, and Pololei Solutions, LLC. Alakaina Foundation activities under the 501(c)3 principally benefit the youth of Hawaii through charitable efforts which includes providing innovative educational programs that combine leadership, science & technology, and environmental stewardship.

    For additional information, please visit www.alakainafoundation.com (https://www.alakainafoundation.com/careers)

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