Easter Seals Jobs

Operations Coordinator (Front Office Admin)

Kent, WA

Job Purpose

Provide support to the Operations team, owning several key programs that are essential to day-to-day operations, utilizing cross-functional expertise in a fast-paced environment. Execute the ongoing administrative functions of the front office.

Essential Functions

Safety/Environmental

• Coordinate and support safety and environmental programs
• Participate in safety committee meetings, track meeting minutes and monthly inspection checklists
• Schedule and coordinate Safety trainings and activities
• Manage first-aid supplies (US Compliance)
• Attend environmental meetings/audits, take minutes and send action item reports
• Coordinate annual Safety shoe program
• Oversee uniform program
• Schedule annual hearing tests, fit tests, industrial hygiene and dust assessment
• Manage LOTO certifications and recert log

Office/Admin

• Oversee inventory, ordering and organization of office and operations supplies
• Maintain and organize kitchen supplies
• Update communication boards with up-to-date information
• Coordinate lunches for visitors and meetings
• Greet and direct unsolicited visitors
• Prepare outgoing mail and sort and distribute incoming mail
• Assist with scheduling pickup orders with Fed Ex and USPS
• Oversee document storage and shredding program
• Activities involvement team member

Finance/AP

• Issue PO's and receiving for utilities, uniforms, supplies/multiple vendors
• Resolve issues related to supplier non-payment
• Maintain contractor safety records including certificates of insurance for vendors
• Reconcile temp labor hours to match billing
• Point of contact for past-due invoices, Rise AP and vendors
• File renewals and maintain log of all business licenses, permits, inspection reports and certifications

Other

• Comply with all food safety requirements, trainings, policies, and procedures
• Perform other job-related duties as assigned

Qualifications (Education, Experience, Competencies)

• 3-5 years administration experience preferably in a manufacturing environment
• Proficient in Microsoft Office Programs
• Ability to maintain confidential information
• Ability to effectively communicate with multi-level personnel as well as suppliers, customers, and their representatives
• Ability to work cross-functionally, convey complex issues, and maintain confidentiality
• Ability to organize, manage multiple priorities, and maintain high attention to detail in a fast-paced environment
• Ability to think quickly and handle frequent change
• Self-motivated, goal oriented, quality driven, and capable of working independently with minimal supervision

Job Type: Full-time

Pay: $33.00 - $37.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Customer service: 1 year (Required)
• Manufacturing facility: 3 years (Preferred)
• Accounts payable: 1 year (Preferred)
• Appointment scheduling: 1 year (Preferred)

Ability to Commute:

• Kent, WA 98064 (Required)

Ability to Relocate:

• Kent, WA 98064: Relocate before starting work (Required)

Work Location: In person

Job Purpose:Supports international operations by achieving financial objectives; resolving production, sto