Easter Seals Jobs

Description

We are offering a contract to hire employment opportunity for a Front Office Manager in Keller, Texas. As the Front Office Manager, your role will involve managing the office operations, ensuring efficient and smooth day-to-day functioning. You will be tasked with a range of responsibilities including client communication, data management, scheduling, and basic invoicing tasks.

Responsibilities:

• Greet visitors and respond to incoming calls in a timely and professional manner.

• Efficiently dispatch calls and messages to appropriate personnel, maintaining accurate records.

• Manage the process of time, materials, and labor check-ins, diligently tracking and recording employee work hours and project details.

• Utilize software applications to assist in data management, scheduling, and basic reporting.

• Ensure timely and accurate communication by sending electronic statements and invoices to clients.

• Oversee the scheduling and coordination of appointments, meetings, and conference room bookings, ensuring smooth operation.

• Collaborate with team members to maintain office supplies, order replacements, and keep the office well-stocked and organized.

• Maintain a clean, welcoming, and organized front office area for clients and visitors.

• Act as a liaison between clients, visitors, and internal teams, ensuring effective communication and addressing inquiries promptly.

• Proactively identify areas for process improvement within the front office operations and implement solutions to enhance efficiency.

• Maintain confidentiality and discretion when handling sensitive information and client data.

• Assist in organizing company events, team-building activities, and special projects as needed.

Requirements

• Must hold a minimum of 3 years of experience in a similar role, preferably as an Administrative Assistant, Front Office Coordinator or Office Manager

• Strong skills in Administrative Office tasks and procedures are required

• Demonstrated ability in Back Office Support is essential

• Excellent organizational and leadership skills

• Proficiency in MS Office and office management software

• Outstanding communication and interpersonal abilities

• Proven experience in planning and coordinating administrative procedures and systems

• Ability to handle confidential information

• Strong problem-solving skills and an analytical mindset

• High school diploma is a minimum requirement; further education in Office Administration is highly desirable3

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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