Job Information
Western States Fire Protection Company Inspection Administrative Assistant in Kansas City, Kansas
National Fire Suppression, a division of Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.
Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.
What we offer:
Health, Life, Dental and Vision Insurance
Employee Assistant Program
Flex Spending (FSA) (Cafeteria Plan) and HSA
401(k) Plan – Matching up to 3%
Employee Stock Purchase Plan
Profit Sharing Plan
Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
Paid Holidays
Tuition Reimbursement
Annual Discretionary Bonus
Employer paid Life Insurance
Gym membership reimbursement
Inspection Administrative Assistant
The Inspections Administrative Assistant is responsible for initiating and conducting the administrative functions of the Inspection department. They will be responsible for assisting and ensuring the clerical operation of a division is running smoothly. He/she will assist the Division Manager as well as other branch personnel including key managers in a variety of administrative roles.
Job Responsibilities
Various duties which include assisting with scheduling, invoicing and collections on inspection projects
Working hand in hand with Project Managers and Customers in a professional and courteous manner
Assist Project Managers with the setup, scheduling, invoicing and collections of new jobs/projects
Work with Customers and Inner Office Staff to keep projects moving forward
Arrange and maintain various types of records including job files
Assist in completing special reporting and licensing requirements
Complete special projects as required
Accomplish responsibilities as required using business software as approved by WSFP
Offer suggestions and solutions on improving efficiency of general office procedures
Other duties as assigned
Job Qualifications
Puts forth a courteous, friendly, helpful attitude at all times
Basic secretarial and administrative experience preferred
Excellent computer skills with working knowledge of business software applications
Effective and good communication skills, both written and verbal, is vital
Able to function and thrive in a fast-paced environment
Works well in either “team” or “independent” situation
Ability to pass a post-offer drug screen and background check
All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.
VEVRAA Federal Contractor
