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Department of State Aide 6-E8 - Kalamazoo and other Kalamazoo County Branch Offices

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Department of State Aide 6-E8 - Kalamazoo and other Kalamazoo County Branch Offices

Salary

$1,702.40 - $2,347.20 Biweekly

Location

Kalamazoo, MI

Job Type

Permanent Full Time

Job Number

2301-25-BO5188

Department

Department of State

Opening Date

12/12/2024

Closing Date

12/22/2024 11:59 PM Eastern

Bargaining Unit

UNITED AUTO WORKERS (UAW)

• Description

• Benefits

• Questions

Job Description

By applying to this position, you may be selected for vacancies at the Kalamazoo Branch Office or future vacancies within branch offices in Kalamazoo County (Portage and Kalamazoo)

POSITION DUTIES -The Department of State Aide will service customers by reviewing requests, eligibility, and application requirements; processing transactions; educating customers on services and alternative methods; and working with a sense of purpose, urgency, and accuracy for Michigan citizens.

Review additional information about the position's responsibilities here: Position Description Dos Aide 6-E8 (https://MCSC.state.mi.us/AgencyPDFs/PD- DOS Aide (Composite).pdf)

APPOINTMENT TYPE/BENEFITS - This position is Full-Time. Therefore, you would be eligible to participate in the benefits offered by the state.

WORK SCHEDULE - As a Full-Time position, the incumbent(s) will work a varied schedule of 40+ hours per week. Occasional travel may be required for relief assignments at other branch offices. To be considered for these positions, please be advised that you must be available to work any of the following days/hours during your appointment:

Branch Operations

Monday, Tuesday, Thursday, Friday: 8:30 a.m. - 5:30 p.m.

Wednesday: 8:30 a.m. - 8:00 p.m.

MDOSJOBS

Required Education and Experience

Education

Educational level typically acquired through completion of high school.

Experience

6 Level - No specific type or amount is required.

7 Level - One year of experience equivalent to a Department of State Aide 6.

E8 Level - Two years of experience equivalent to a Department of State Aide, including one year equivalent to a Department State Aide 7.

Additional Requirements and Information

You must apply for this vacancy through the NEOGOV system; click on "Apply" in the job posting for instructions in submitting your electronic application. Your application for any position does not guarantee that you will be contacted by the Department for further consideration. Only those applicants interviewed will be notified of the results.

Civil Service Commission Rule 2-7 requires that all newly hired state employees submit to and pass a pre-employment drug test prior to their actual appointment. Due to the nature of work of the Department of State, criminal records will be checked. Any position offer will be conditional until results of the criminal background record checks indicate eligibility for employment.

CDLKTEX: Pursuant to the Commercial Motor Vehicle Safety Enhancement (CMVSE) Act and the requirements established by the Federal Motor Carrier Safety Administration (FMCSA), this designation requires a nationwide criminal history background check prior to position appointment. The employee, once appointed, is required to successfully complete a formal CDL training course, and knowledge test prior to certification as a CDL Knowledge Test Examiner. Additionally, the incumbent will be required to pass refresher training and examination every four years.

SECCHDPOS: Position requires incumbent to be a United States Citizen and pass a thorough background investigation to comply with Public Act 7 of 2008, Public Act 23 of 2008, and the Memorandum of Agreement between the State of Michigan and the Department of Homeland Security.

As part of the Department of State’s continued efforts to produce secure driver’s licenses and personal identification cards, state law (Public Act 7 of 2008) requires the Department to perform security checks on designated positions. This notice is to inform you that if you are appointed to a Security Checked Position, you must provide proof of U.S. Citizenship and continue to meet the requirements for the duration of the position. Employment may be terminated if U.S. Citizenship cannot be verified by the first day of employment. The following documents may be used to verify proof of citizenship*:

• Original certified birth certificate issued by a government unit in the U.S. or U.S. territory

• Valid, unexpired U.S. passport

• Certificate of Citizenship (N-560, or N-561)

• Certificate of Naturalization (N-550, N-570 or N-578)

*Note: Photo identification must be provided. The current legal name and date of birth on the citizenship and identity documents should match. Spelling needs to match exactly. Date of birth needs to be an exact match. If the current legal name is different from the name on the birth certificate, the employee must show legal proof of the name change (i.e. original marriage license, divorce decree or court order).

View the job specification at:

http://www.michigan.gov/documents/DepartmentofStateAide_12503_7.pdf

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

This position works a varied schedule. To be considered for these positions, please be advised that you must be available to work any of the following days/hours during your appointment. Are you open to working these days/hours?Monday, Tuesday, Thursday, Friday: 8:30 a.m. - 5:30 p.m. Wednesday: 8:30 a.m. - 8:00 p.m.

• Yes

• No

  02

  Due to the nature of this position, the Michigan Department of State (Secretary of State) conducts comprehensive background checks that will require the candidate to be subjected; and not limited to: driving record and criminal history review, fingerprinting, drug testing, reference checked, and validating documentation to confirm citizenship.Do you accept and comply to these background check requirements?

• Yes

• No

  03

  All listed supervisors/employers may be contacted for reference checks.If your NEOGOV application indicates that they cannot be contacted, please document the reason in the work experience box of the NEOGOV application, under the "reasons for leaving" box(es). You will then need to provide the names, phone numbers and relationship (ie. Former Team Lead) of two to three professionals below. If you have indicated that all listed supervisors/employers may be contacted, please enter "none".

  04

  Please list all previous names, to include name at birth, and any alias name(s) used. If you do not have any previous/alias names to list, please enter "none".

  05

  Are you related to anyone currently working at the Department of State "Secretary of State"?

• Yes

• No

  06

  If you answered "yes" to question #5, please list the name of each relative. If you answered "no" to question #5, please enter "none".

  07

  DOSAD - Do you possess at least an educational level typically acquired through the completion of high school or equivalent?

• Yes

• No

  08

  Select the years of full-time experience you possess working in a Banking, Collections, equivalent Federal/State Agency, Food Service, Retail, or Sales role (within the past 7 years) that involvedcash handling. (Cash handling involves the ability to accurately count, add, and handle currency and other forms of payment.)The type of cash handling should be documented in the "work experience" portion of your application.

• None

• 1 year or less

• 2 years

• 3 years

• More than 3 years

  09

  Please describe your experience working with cash handling interactions within the last 7 years? (Cash handling involves the ability to accurately count, add, and handle currency and other forms of payment.) If you have no experience, please enter "none."

  10

  Select the years of full-time experience you possess working in a Banking, Collections, equivalent Federal/State Agency, Food Service, Retail, or Sales role (within the past 7 years) that involved handlingcustomer serviceissues with professionalism and directing complex issues to higher authority.This experience should be documented in the "work experience" portion of your application.

• None

• 1 year or less

• 2 years

• 3 years

• More than 3 years

  11

  Please describe your experience handling customer service issues with professionalism while directing complex issues to higher authority. If you have no experience please enter "none."

  12

  Please select the years of experience you possess completing computer/system data entry and/or computer/system data retrieval tasks.This experience should be documented in the "work experience" portion of your application.

• None

• 1 year or less

• 2 years

• 3 years

• More than 3 years

  13

  Please describe your experience with data entry and retrieval? Please list any software applications you may use. If you have no experience please enter "none."

  14

  From the following options, please select your employment status.

• Currently employed at the Department of State (Secretary of State)

• Previously employed by the Department of State (Secretary of State)

• Currently employed at another State of Michigan agency

• Previously employed by another State of Michigan agency

• None of the above

  15

  A typical day working in a Secretary of State branch office may include high volumes of customer traffic with a variety of different transactions; repetitive explanations of processes, form and procedures; various levels of customer complaints; and extended hours of operation. Please describe any current or prior experience you posses working in a similar environment.If you do not have any experience working in a similar environment, please enter "none".

  16

  Please explain why you are interested in this career opportunity to work for the Department of State (Secretary of State). If you are currently employed by the Department of State (Secretary of State), please include reasons why your experience working for the department would make you the ideal candidate for the position.

  17

  Are you Multi-Lingual?

• Yes

• No

  18

  If you answered "Yes" to question #17, please select any languages you are proficient in. You are able to select more than one.

• Arabic

• Bengali

• Chinese

• English

• French

• Spanish

• Vietnamese

• Other

• None

  19

  If you selected "Other" for question #18, please list the languages you are proficient in. Please describe your level of proficiency in speaking, reading and writing for question #17.

  20

  How did you hear about this vacancy?

• Branch Office Flyer/Branch Office Video

• Career Fair or College/University Job Site

• Friend/Employee Referral

• MDOS (Secretary of State) Public Event

• Pure Michigan Talent Connect - MI Works

• NEOGOV

• Facebook

• Twitter

• MDOS (Secretary of State) Internet Site

• Other Internet Job Site

• Other

  21

  To ensure your application is considered for the next steps of the recruitment process:• Did you accurately answer the supplemental questions and provide the most up-to-date information in your application/resume. To include any relevant position that required you to perform customer service and/or cash handling dutiesA resume is not required however, if provided, it should match the information you provide in the application?• Did you remember to list all current or past employers, and/or account for gaps of employment for the past 7 years in your application?To include: title, employer name and phone number, hours worked per week, supervisor, duties, reason for leaving, etc..• Did you remember to list your most recent email address in your NEOGOV application AND are you able to respond to future notifications with this email address?Please remove spam blocker if you are applying with a Yahoo, Google or Hotmail email address.Failure to complete any of the above items may result in your application being removed from the selection process.

• Yes

• No

  22

  Please select from the options below: (Please note, actions that have been expunged, formal counseling, and layoff actions need not be reported.) Failure to answer this question honestly may result in being sanctioned from employment with MDOS. Please select all that apply.

• I have been dismissed within the last two years

• I have resigned in lieu of discipline or dismissal within the last two years

• I have been suspended without pay within the last two years

• I have received an unsatisfactory rating in the last two years

• I have received a written reprimand within the last two years

• I have signed a last chance agreement with MDOS within the last two years

• I certify that none of the above circumstances apply to me

  23

  By applying for this position, I understand that I may be considered for vacancies at the Kalamazoo Branch Office as well as future vacancies at Kalamazoo County Offices (Portage and Kalamazoo).

• Yes

• No

  Required Question

Agency

State of Michigan

Department

Department of State

Address

SOSEmployment@michigan.gov

P.O. Box 30775

Lansing, Michigan, 48909

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