Easter Seals Jobs

Description We are offering an exciting opportunity for an Executive Assistant in Jupiter, Florida. The role primarily focuses on providing high-level administrative support, managing schedules, handling email correspondences, and ensuring progress on key initiatives in a timely and efficient manner.

Responsibilities:

• Effectively manage and maintain the Principal's calendar, scheduling appointments, meetings, and events whilst promptly resolving any conflicts.

• Monitor and prioritize the Principal's email inbox, ensuring prompt follow-up on important communications.

• Manage, prioritize, and provide detailed messages from phone calls and voicemails.

• Prepare for upcoming meetings by reminding the Principal and ensuring all materials are organized and ready in advance.

• Coordinate with other Executive Assistants and attendees to confirm availability and necessary preparations for meetings.

• Act as a bridge between the Principal and internal/external contacts, following up on key initiatives and projects to ensure they are progressing as planned.

• Provide general administrative support, including document preparation, file management, and handling confidential information with discretion.

• Utilize excellent written communication skills to manage client communications.

• Use your event planning skills to coordinate and execute successful events.

• Apply your skills in calendar management and travel coordination to ensure seamless scheduling and travel arrangements. Requirements • Minimum of 1 year experience in a similar role

• Proficient in calendar management, with ability to schedule and prioritize meetings effectively

• Experience in travel coordination, including booking flights, accommodation and managing itineraries

• Strong skills in email correspondence, ensuring prompt and detail oriented communication

• Ability to coordinate meetings with internal and external stakeholders, including venue booking and agenda preparation

• Experience in event planning, from conceptualization to execution

• Excellent written communication skills, with an emphasis on clarity, brevity, and detail orientation

• Experience in client communications, maintaining detail oriented and positive relationships with clients at all times

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .