Easter Seals Jobs

Overview

The primary responsibility of the CMMS / Office Administrative Assistant is to manage all aspects of work order management and dispatch of support services to the appropriate department personnel. Work also includes event support, financial processing related to work orders and third-party repair / service contract management and entails ongoing reporting of department activities to the client.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management (https://wpe-media.abm.com/wp-content/uploads/2025/ABM_2025_Employee_Benefits_Staff_&_Management_No%20Date%209.5.24.pdf)

JOB RESPONSIBILITIES DETAIL:

• Responsible for daily office and administrative operations, including files, data base upkeep, maintaining of records and reports of Facilities Operations Department.

• Assisting with department budgets and maintaining necessary record keeping and coding invoices and submit for payment.

• Assists with department procurement records including purchase orders (tie into CMMS WO’s and Sfats), limited purchase orders and coordinating them with District's AP AC Department for processing.

• Track key asset's location and needs.

• Assists with price solicitation related to WO management, vendor communication, purchase order creation, and invoice processing.

• Assists with time and attendance and other client reportable information.

• Helps coordinate annual confidential "invitation to bid" project which includes, letters, spreadsheets, lists and Standard Agreements.

• Handles all service requests via School Dude / Yardi / TMA / Corrigo or designated CMMS platform.

• Data organization and ongoing reporting of all CMMS related KPI’s. to Operations Director as needed. Performs batch sampling of WO’s relative to ensuring quality.

• Performs periodic and ongoing SITE inspections. Reports on KPI’s.

• Helps with T&A including, payroll, time off, vacation days, and sick days. Maintains weekly worker schedule.

• Maintains confidential facilities personnel records for Director.

• Perceives potential problems with vendors, contractors and personnel and gives all details and suggests pro-active solutions on how best to resolve.

• Maintaining appropriate public relations image with all district principals and service requestors.

• Liaison between clients, vendors, local authorities, facilities personnel relation and DFO and maintains a professional, productive and pro-active office and working environment.

• Coordination and delegation of Student Help responsibilities if applicable.

• Customer service skills must be able to communicate precise and concise to the customer and to front line team members as well as management.

Qualifications:

• High school diploma or GED

• Experience in a variety of maintenance, custodial and /or facilities trade organizations /departments a plus.

• Computer literacy in latest software releases a must. Organizational and managerial skills needed.

• Professional demeanor handling calls and inquiries from ABM, or client personnel, staff, and communicates with ABM trades persons and or vendors in an efficient, timely and organized manner.

• Stays calm and organized under pressure in a fast-paced department.

• Has the ability to multitask and meet deadlines.

• Works well with Management as well as facilities personnel.

REQNUMBER: 111019

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.