Job Information
Lutheran Secretary/Receptionist-HP- Part-time in Jamestown, New York
Hultquist Place Assisted Living Facility is seeking a Part-time Secretary/Receptionist. Variable hours depending on the coverage needed to meet the demands of the program.
Purpose: Will serve as a receptionist and secretary assisting the Administrative Assistant to assure services to residents are timely and appropriate and medical records are properly maintained.
Qualifications: High School Diploma or equivalent preferred or presently a student pursuing HS diploma or equivalent. Relevant experience considered in lieu of a diploma. Knowledge of medical terminology. Prior healthcare employment/experience or interest in obtaining this knowledge, functional competencies with Microsoft-based software applications, possession of sound organizational and problem-solving skills, and demonstrated written and oral communication abilities.
Salary Range: $15.00- $20.76
Job Duties:
Demonstrate ability to communicate effectively in both written and oral formats
Works as a team player
Maintains high level of organization and prioritization in work practices
Maintains ability to recognize and monitor confidential medical information and employee records
Answers the phone and takes messages in a professional manner. Directs calls to allow for maximum service to customers
Greets and interacts with visitors, doctors and other departments as they approach the desk
Operates a fax machine, copier and computer efficiently
Files medical sheets in a timely manner
Maintains charts, keeps pages reinforced, neat and organized
Assists in maintaining calendar for bus use and appointments and provides daily sheet for transporter
Assists in scheduling appointments for residents and assures all required paperwork is ready on time for the MD as verified by nurse
Arranges for resident transportation, as needed
Keeps office supplies stocked (flags, reinforcers, etc.)
Calls for lab work and other medical record consults
Makes out work orders as needed
Orders phone service for resident when requested
Performs basic math calculations
Assists in maintaining current photos of all residents
Assists in maintaining dining room sheets and unit dining room seating charts
Sorts and delivers resident mail
Other tasks as assigned by Administrative Assistant
Fills in for Administrative Assistant as needed
Maintains unit's originals and keeps forms drawer adequately stocked
Assists in maintaining staffing schedule
Lutheran Social Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
