Job Information
City of Jacksonville Executive Assistant to General Counsel in Jacksonville, Florida
Executive Assistant to General Counsel
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Executive Assistant to General Counsel
Salary
$54,000.00 - $70,000.00 Annually
Location
Jacksonville, FL
Job Type
Appointed Employee
Job Number
2025-06342
Department
OFFICE OF GENERAL COUNSEL
Opening Date
12/20/2024
Closing Date
12/27/2024 11:59 PM Eastern
Description
Benefits
Questions
Job Description
Provides administrative assistance to assigned attorney(s) which includes maintaining a calendar, drafting
correspondence and other documents.
Examples of Work
Creates letters, forms and other documents as requested; proofreads for accuracy and completeness.
Composes correspondence of a non- technical nature for supervisor's signature.
Receives and reads incoming mail, screens items for handling, and forwards the rest to the supervisor
with the necessary background material.
Maintains control records on incoming correspondence and action documents and follows up on the work
in process.
Maintains supervisor's calendar by scheduling appointments and conferences with or without prior
clearance and keeping supervisor apprised of scheduled appointments and meetings.
Makes travel arrangements and coordinates logistical details for meetings.
Prepares, assembles, and processes documents and related materials for appropriate disposition;
monitors submission deadlines and time frames.
Enters billable hours on behalf of the attorney's into the tracking database, TABS.
Performs research on special topics, projects, problems and compiles data on findings for review.
Demonstrates good time management.
Proactive with knowledge of matters and key clients and parties.
Establishes, maintains, and updates filing systems; may maintain fiscal records.
Greets the public, answers the phone, and answers questions requiring interpretation of organization
practices and procedures.
Handles or has limited access to departmental records and information of a confidential and/or sensitive
nature.
Operates personal computers using word processing, spreadsheet, database, and related software, copiers,
and other standard office equipment.
Performs related work as required.
Knowledge, Skills and Abilities
Proficient in Word, Outlook, Access and Excel data program management.
Knowledge of TABS3 software is a plus.
Knowledge of the procedures, functions, and specialized terminology of division or department to which assigned.
Knowledge of office practices and procedures.
Knowledge of Business English and arithmetic.
Skill in composing routine correspondence.
Interpersonal skills critical in order to communicate in person, by e-mail and telephone and follow the instruction effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
Ability to operate personal computers using word processing, spreadsheet, database, and related software, copiers, and other standard office equipment.
Ability to perform mathematical functions.
Ability to perform research, compile data, and report findings.
Ability to establish, update, and maintain filing systems.
Ability to read, comprehend, and apply job related material.
Ability to schedule and manage attorney's appointments on calendar.
Ability to communicate effectively both orally and in writing.
Ability to handle confidential information with discretion.
Open Requirements/Supplemental Information
- Three years of experience as a legal assistant or three years of administrative experience, or a master’s degree is required.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.
The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “info@governmentjobs.com” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process please refer to the Frequently Asked Questions on the website.
Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.
www.coj.net/benefits
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?
Yes
No
02
The budgeted annual salary for this position is $54,000 - $70,000. This is not negotiable. If selected, would you be willing to accept this position at this salary?
Yes
No
03
This position is located in an office and is not a remote location.
I have read and understand the above statement.
04
How many words per minute can you type?
40 or more
25- 39
1 - 24
None
05
Do you have a minimum of three years of experience as a legal assistant OR three years of administrative experience OR a master's degree?
I have a minimum of three years of experience as a legal assistant.
I have a minimum of three years of administrative experience.
I have a master's degree.
Two or more of the above.
All of the above.
None of the above.
06
If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.
07
Provide a detailed description (at least 3-4 complete sentences) of your experience.
08
Indicate the organization(s) you worked for where you gained this experience.
09
If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference
Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.
No, I am not claiming veterans preference and this does not apply to me.
10
A resume is required with your application. If basing qualifications on education, a copy of your college transcript is also required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.
I have read the above statement and understand what is required.
Required Question
Agency
City of Jacksonville
Address
117 W. Duval St. Suite 100 Jacksonville, Florida, 32202
Website
http://www.coj.net/departments/employee-services.aspx
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