Job Information
City of Jacksonville City Magistrate Secretary in Jacksonville, Florida
City Magistrate Secretary
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City Magistrate Secretary
Salary
$35,532.60 - $59,825.16 Annually
Location
Jacksonville, FL
Job Type
Appointed Employee
Job Number
2025-06380
Department
COURTS
Opening Date
01/17/2025
Closing Date
1/31/2025 11:59 PM Eastern
Description
Benefits
Questions
Job Description
The essential function of the position within the organization is to provide broad administrative, organizational, and clerical support. The position requires someone who is self-motivated, has a keen eye for detail, completes assignments timely, and can maintain the confidentiality and sensitivity of matters before the City Magistrate. The successful candidate must have the ability to ensure that all persons are treated with courtesy, dignity, and respect, while providing equal access to the Court through very detailed administrative work.
Examples of Work
The City Magistrate Secretary performs a variety of secretarial, administrative, and clerical duties managing the daily office operations.
A variety of working relationships are established with State Courts System personnel, judges and non-judicial officers, judicial assistants, and the public.
Required to work independently and exercises discretion in dealing with confidential and sensitive information relating to court cases.
Work is performed under the general supervision of a City Magistrate.
Answer telephone calls and assist callers; directs callers to other departments, as appropriate; drafts, types, and emails daily dockets; draft and process recommended orders; prepare and process final orders for the presiding judge; maintains the calendar for the Magistrate and schedules hearings as appropriate.
Knowledge, Skills and Abilities
Legal experience necessary; family law experience preferred but not required;
Excellent computer skills, including Microsoft Office (Word, Excel, Outlook);
Knowledge of the rules of English grammar, spelling, punctuation;
Ability to compose, proofread, and edit correspondence and reports;
Communicate clearly and effectively; Interact effectively with the general public;
Maintain confidentiality concerning sensitive information;
Work under pressure and meet deadlines;
Establish work priorities;
Analyze court files for completeness of appropriate legal documentation.
Open Requirements/Supplemental Information
Associate degree and
One year of experience in business administration, paralegal, secretarial skills, or a closely related field.
Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards.
The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “info@governmentjobs.com” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process. please refer to the Frequently Asked Questions on the website.
Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.
www.coj.net/benefits
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?
Yes
No
02
Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?
Yes
No
03
Do you have an associates' degree or higher from an accredited college or university? If yes, you MUST attach your college transcript to your application.
Yes
No
04
If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.
05
Do you have one year of experience in business administration, paralegal, secretarial skills, or a closely related field?
I have one or more years of experience in one or more of the above listed areas
I have a combination of education and experience in one or more of the above listed areas.
None of the above.
06
Provide a detailed description (at least 3-4 complete sentences) of your experience.
07
Indicate the organization(s) you worked for where you gained this experience.
08
If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference
Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.
No, I am not claiming veterans preference and this does not apply to me.
09
If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.
I have read the above statement and understand what is required.
Required Question
Agency
City of Jacksonville
Address
117 W. Duval St. Suite 100 Jacksonville, Florida, 32202
Website
http://www.coj.net/departments/employee-services.aspx
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