Job Information
City of Jacksonville Administrative Assistant in Jacksonville, Florida
Administrative Assistant
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Administrative Assistant
Salary
$55,600.00 - $65,900.00 Annually
Location
Jacksonville, FL
Job Type
Civil Service
Job Number
2025-06435
Department
DOWNTOWN INVESTMENT AUTHORITY
Opening Date
02/18/2025
Closing Date
2/25/2025 11:59 PM Eastern
Description
Benefits
Questions
Job Description
Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!
The Office of Public Parking is actively seeking an Administrative Assistant.
Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.
This is administrative work at the supervisory level in coordinating a variety of administrative support functions. The work requires a knowledge of administrative methods, practices, and procedures which is usually gained through a combination of training and considerable experience. Schedules, assigns, monitors, directs, reviews and evaluates the work of assigned staff. Contacts with others require skills in understanding and influencing people and are important in supervising staff and coordinating administrative details affecting the organizational unit. The work is standardized in that tasks are covered by substantially diversified procedures and specialized standards, requiring the use of judgment in search for solutions or new applications. The work is performed in an office environment though the employee may be required to deliver or pick up mail, documents, supplies/materials, or work in the call center answering phones. Operates personal computers, copiers, and other standard office equipment. The physical demands consist of moving from one work location to another, sitting or standing for extended periods of time, and lifting objects weighing up to 20 pounds. The work is performed under limited supervision subject to practices and procedures covered by precedents or well-defined policy and is reviewed, usually after the fact, in terms of quality, timeliness, and adherence to methods, standards, and policies.
Examples of Work
Plans, organizes, assigns, reviews, and evaluates the work of assigned staff.
Supervises the preparation and maintenance of administrative records, files, and reports.
Recommends, coordinates, and implements administrative practices and procedures to facilitate work processes and accomplish unit activities.
Researches, conducts interviews, develops, prepares, writes, and edits publications, reports and/or correspondence.
Attends meetings, oversees the recording, preparation, and maintenance of minutes and makes presentations on administrative and technical subjects.
Prepares or recommends budgets, monitors expenditures, and prepares financial reports and summaries.
Operates standard office equipment such as personal computer using word processing, spreadsheet, database and other related software, and copiers.
Communicates clear direction, manages for results, and leads organizational change.
Assigns responsibility, takes corrective action, demonstrates leadership in evaluating, developing, and motivating employees.
Demonstrates proficiency in the City of Jacksonville’s competencies.
Performs related work as assigned.
Knowledge, Skills and Abilities
Knowledge of administrative and management principles, methods, practices, and techniques.
Knowledge of supervisory and management techniques, principles, and practices.
Knowledge of research and statistical methods and techniques.
Ability to plan, organize, assign, review, and direct the work of subordinates.
Ability to supervise and coordinate administrative functions.
Ability to interpret and explain laws, rules, regulations, policies, and procedures.
Ability to research, gather, compile, and analyze statistical data and conduct special studies.
Ability to communicate effectively both orally and in writing.
Ability to operate standard office equipment such as personal computer using word processing, spreadsheet, database, and other related software, and copiers.
Depending upon assignment, ability to travel between various locations.
Open Requirements/Supplemental Information
- Five years of education and/or experience in administrative work, fiscal accounting, or related area.
LICENSING/CERTIFICATION/REGISTRATION:
Depending on assignment, a valid driver’s license may be required prior to appointment and must be maintained during employment in this class.
Depending on assignment, must qualify for prior to appointment, obtain, and maintain during employment in this class a City of Jacksonville certification as a public driver.
OTHER REQUIREMENTS:
The probationary period for this class is one year.
Depending on assignment, this classification performs safety-sensitive functions and is subject to pre-employment, random and other drug/alcohol testing programs as set forth in the City of Jacksonville's Drug Free Workplace Policy (0401).
A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.
The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers.To ensure you receive email notifications, be suretomake “info@governmentjobs.com” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process please refer to the Frequently Asked Questions on the website.
Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.
If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.
If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:
Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us
The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer.
www.coj.net/benefits
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application?
Yes
No
02
Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future?
Yes
No
03
An exam is required for this position. The exam will be conducted in person at City Hall in Jacksonville, Florida at a date to be determined and there are no exceptions to this. The exam cannot be taken online. Do you understand that you must take an exam in order to be considered for this position?
Yes, I understand that I must take an exam in person at City Hall in Jacksonville, Florida in order to be considered for this position.
No, I will not be able to take an exam for this position.
04
This position is located in an office and is not a remote location.
I have read and understand the above statement.
05
The budgeted annual salary for this position is $55,600.00 - $65,900.00 . This is not negotiable. If selected, would you be willing to accept this position at this salary? (Civil Service positions have a 5% increase after successfully completing probation.)
Yes
No
06
If you have a degree, indicate which degree you have and include any major/minor. If basing qualifications on education, a copy of your college transcript is required with your application.
07
Do you have five years of education and/or experience in administrative work, fiscal accounting, or related area?
Yes
No
08
Provide a detailed description (at least 3-4 complete sentences) of your experience.
09
Indicate the organization(s) you worked for where you gained this experience.
10
If you have experience in a related field, please state what the related field is and explain how this is related to the required areas listed above.
11
Indicate the organization(s) you worked for where you gained this experience.
12
Do you understand this classification may performs safety-sensitive functions and is subject to pre-employment, random and other drug/alcohol testing programs as set forth in the City of Jacksonville's Drug Free Workplace Policy (0401)?
Yes, I have read and understand the statement above.
No
13
Do you have a valid motor vehicle operator license that is not under suspension/revocation or restricted under any pending or current citations/court proceedings? Please indicate which license you possess.
FL Class A Commercial Driver License (CDL)
FL Class B Commercial Driver License (CDL)
FL Class C Commercial Driver License (CDL)
FL Class E Driver License
GA Standard Driver's License
GA Class A Commercial Driver's License (CDL)
GA Class B Commercial Driver's License (CDL)
GA Class C Commercial Driver's License (CDL)
License from another State.
Learner Permit
My license is currently invalid.
I do not possess any type of Driver's License.
14
If you have a State of FL license, does your license currently have one or more of these restrictions?
C or 1 - Business Purpose Only
D or H - Employment Purposes
P or 2 – Probation Interlock Device
S or I – Other Restriction
Two or more of these restrictions.
I have an out of state license.
None of the above.
15
Have you been cited for more than three (3) moving violations, or two (2) at fault accidents within the past 12 months from current date?
Yes
No
16
Have you been considered a "Habitual Traffic Offender" (HTO) within the past 12 months from current date?
Yes
No
17
Have you been convicted of Driving-Under-the-Influence (DUI) in any state during the last 36 months from current date?
Yes
No
18
I consent to the City of Jacksonville using the driver's license information I have provided to access a driver's license report from the Department of Highway Safety and Motor Vehicles. I understand if one was accessed with relation to this application, a copy will be provided to me upon request.
Yes, the City of Jacksonville has my consent to check my driver's license.
No, I do not wish to give consent to the City of Jacksonville to check my driver's license.
I do not possess a valid driver's license.
19
Provide your full Driver's License or Identification number. For out of state license, please include the state. If a correct number is not provided, your application will be considered incomplete and may result in disqualification from the selection process.
20
If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference
Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application.
No, I am not claiming veterans preference and this does not apply to me.
21
If basing qualifications on education, a copy of your college transcript is required with your application. College transcripts do not need to be official, but must state your name, the name of the school, type of degree, classes taken, grades received and date degree was conferred. NOTE: A copy of your diploma does not meet this requirement. Transcripts from colleges outside of the U.S. must be converted to U.S. Standards. If required documents are not provided your application will be considered incomplete and may result in disqualification from the selection process.
I have read the above statement and understand what is required.
Required Question
Employer
City of Jacksonville
Address
117 W. Duval St. Suite 100 Jacksonville, Florida, 32202
Website
http://www.coj.net/departments/employee-services.aspx
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