Easter Seals Jobs

administrative assistant.

• jacksonville , florida

• posted august 28, 2024

job details

summary

• $32,000 - $38,000 per year

• permanent

• high school

• category office and administrative support occupations

• referenceAB_4596620

job details

The Administrative Assistant will play a key role in supporting the daily operations of DESC, a non-profit organization dedicated to providing emergency assistance to those in need in the Jacksonville community. This position requires a highly organized, detail-oriented individual who is capable of multitasking in a fast-paced environment. The Administrative Assistant will be responsible for a variety of administrative tasks, including office management, scheduling, communication, and supporting DESC's mission-driven programs.

Key Responsibilities:

• Office Management: Maintain office supplies, manage incoming and outgoing mail, ensure the office is organized and operates smoothly.

• Scheduling & Calendar Management: Coordinate and manage appointments, meetings, and events for the executive team and other staff members.

• Communication: Serve as the first point of contact for phone calls, emails, and in-person inquiries; direct inquiries to the appropriate staff members; manage general communication for the organization.

• Data Entry & Record Keeping: Maintain accurate records, enter data into databases, and ensure all documentation is filed correctly.

• Support for Programs: Assist with the coordination and execution of DESC's programs, including food distribution, clothing services, and other community assistance initiatives.

• Volunteer Coordination: Support the recruitment, training, and scheduling of volunteers to help with DESC's various programs.

• Special Projects: Assist with special projects and initiatives as needed, including fundraising events and community outreach efforts.

Qualifications:

• Education: High school diploma or equivalent required; associate's or bachelor's degree in a related field is preferred.

• Experience: Minimum of 2 years of experience in an administrative role, preferably in a non-profit or social services setting.

• Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); excellent verbal and written communication skills; advanced organizational and multitasking abilities.

• Personal Attributes: A commitment to DESC's mission, advanced interpersonal skills, a team player attitude, and the ability to work independently when needed.

salary: $32,000 - $38,000 per year

shift: First

work hours: 8 AM - 2 PM

education: High School

Responsibilities

Key Responsibilities:

• Office Management: Maintain office supplies, manage incoming and outgoing mail, ensure the office is organized and operates smoothly.

• Scheduling & Calendar Management: Coordinate and manage appointments, meetings, and events for the executive team and other staff members.

• Communication: Serve as the first point of contact for phone calls, emails, and in-person inquiries; direct inquiries to the appropriate staff members; manage general communication for the organization.

• Data Entry & Record Keeping: Maintain accurate records, enter data into databases, and ensure all documentation is filed correctly.

• Support for Programs: Assist with the coordination and execution of DESC's programs, including food distribution, clothing services, and other community assistance initiatives.

• Volunteer Coordination: Support the recruitment, training, and scheduling of volunteers to help with DESC's various programs.

• Special Projects: Assist with special projects and initiatives as needed, including fundraising events and community outreach efforts.

Skills

• Oral Communication

• Handling Confidential Information

• Problem Solving

• Preparing Agendas

• Scheduling Appointments

• Transcribing Notes

• Maintaining Calendars

• Prioritizing

• Working Independently

• Administrative Duties

• Microsoft Office

• Organizational Skills

• Written Communication

• Interpersonal Skills

• Answering Phones

• Adobe

• Organization

• Scheduling

• Phones

Qualifications

• Years of experience: 1 year

• Experience level: Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

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chelsea cottave craven

• +1 904 593 5024 (tel:+1 904 593 5024)

• chelsea.cottavecraven@randstadusa.com