Job Information
Louisiana Department of State Civil Service ADMINISTRATIVE COORDINATOR 4 in Jackson, Louisiana
ADMINISTRATIVE COORDINATOR 4
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ADMINISTRATIVE COORDINATOR 4
Salary
$2,602.00 - $4,682.00 Monthly
Location
Jackson, LA
Job Type
Classified
Job Number
villa/mc/20241002
Department
LDH-Office of Aging & Adult Services
Opening Date
10/02/2024
Closing Date
10/8/2024 11:59 PM Central
Description
Benefits
Questions
Supplemental Information
This vacancy is located in theHuman Resource DepartmentofLDH/OAAS/VILLA FELICIANA MEDICAL COMPLEX in Jackson, Louisiana. This position may be filled by a Probation or Promotion of a permanent state employee.
The salary can be higher than the minimum depending on experience.
Benefits of working as an Administrative Coordinator at VFMC include flexible work hours, paid holidays, and paid time off.
Please make sure to list ALL work experience on your application. Failure to list all experience on your application may result in a lower classification and/or disqualification.
A Resume will not be accepted in lieu of work experience. An application may be considered incomplete if the work experience and education sections are not completed.
There is no guarantee that all applicants will be interviewed. The hiring manager has 90 days from the closing date of the announcement to make a hiring decision. Should you be selected for an interview, you will be notified by the contact information listed on your application.
All candidates for hire must undergo drug screening and background check .
An ideal candidate will possess the following competencies:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.
To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
For further information about this vacancy contact:
OAAS/Villa Feliciana Medical Complex
Terrie David, Marianne Covington, Sara Barton, or Lacey Bradham, HR Dept.
P.O. Box 438 Jackson, LA 70748
Phone Number 225-634-4011
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Three years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.
NOTE: Any college hours or degree must be from an accredited college or university.
Job Concepts
Function of Work:
To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program.
Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties.
Level of Work:
Advanced.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment.
Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program.
Examples of Work
Responsible for time management for 20+ departments, approximately 85+ employees, that includes; fixed time entry, various shifts, shift differential, premium pay, on-call, and overtime. Reviews documentation in comparison to original timesheets for accuracy and errors. Completes bi-weekly audit to ensure compliance with FLSA, FMLA requirements, Department Regulations and Villa policies. Ensures all documentation such as leave slips, overtime reports, fixed time entry reports, etc. is completed and submitted with time and attendance sheets. Collects and distributes source documents supporting payroll entry.
Responsible for input of time and attendance via LaGov HCM On-Line System for positive employees and verification of accuracy of payroll against reports generated from LaGov HCM against original timesheets with supporting documentation. Prepares and submits prior period adjustments for corrections to previous pay periods when necessary.
Responsible for manual entries into LaGov HCM due to holidays and special leave events; Hurricanes, Covid, etc. Maintains reports for accuracy and auditing purposes.
Orients employees and interprets Civil Service Rules, State and Federal Law and Department Regulation governing time and attendance (overtime, shift differential, premium pay, etc.). Provides explanation to employees questioning their remuneration statements in regards to time and attendance.
Responsible for daily entries into the Long Term Care System for direct care staff. Reporting hours of work for each employee and reporting to CMS, governmental system, quarterly.
Responsible for entries in the EED system as needed for Emergency Preparedness updates. Updates are required monthly and twice monthly during Hurricane Season, May-November. Obtains and maintains employee information for Emergency Preparedness entries.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave– Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
* Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
02
ADi: Explain your rating by providing specific and relevant examples in the box below.
03
DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
1= I have no experience and/or am uncomfortable displaying professionalism
2= I have limited experience or require assistance to display professionalism
3= I can display professionalism
4= I can display professionalism and help others improve their ability to display professionalism
04
DPf: Explain your rating by providing specific and relevant examples in the box below.
05
MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.
1= I have no experience and/or am uncomfortable managing time.
2= I have limited experience or require assistance to manage time
3= I can manage time
4= I can manage time and help others improve their ability to manage time
06
MT: Explain your rating by providing specific and relevant examples in the box below.
07
Have you ever been disciplined for any acts of resident abuse or neglect attributed to you?
Yes
No
08
Have you ever been aware of any acts of abuse or neglect and failed to report these acts?
Yes
No
09
Did you list all work experience in the work experience section of the application? A Resume will not be accepted in lieu of work experience.
Yes
No
10
Have you selected East Feliciana Parish as a parish you are interested in working in?
Yes
No
Required Question
Agency
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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