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Rocky Vista University

Rocky Vista University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran status. Rocky Vista University is an Equal Opportunity Employer.

Administrative Assistant to Anatomical Sciences & Osteopathic Principles and Practice

US-UT-Ivins

Job ID: 2024-2927 Type: Full-Time

of Openings: 1

Category: Administrative/Clerical Rocky Vista University College of Osteopathic Medicine

Overview

Rocky Vista University in Billings, MT has an opening for an

Administrative Assistant for Anatomical Sciences & Osteopathic Principles & Practice (Full-Time)

To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu.

SALARY:

$20.00-$22.75+ per hour, the posted salary range represents the minimum to the midpoint within RVU's compensation plan. RVU's full compensation structure provides a minimum to a maximum range. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

BENEFITS:

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee's contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Responsibilities

• Assists Chairs/Vice Chairs of the Department of Anatomical Sciences & OPP and provides support for all faculty within these departments with appointments and correspondence.
• Works closely with the Administrative Assistant on the other campus under the direction of the Coordinator for Anatomical Sciences & OPP for completion of duties.
• Creates course modules in LMS for Anatomical Sciences & OPP. a. Organize the schedules with in LMS to match the calendar b. Post lectures, faculty handouts and reading material for all faculty in the department c. Creates assignments/posts grades for Anatomical Sciences & OPP.
• Assists with scheduling department meetings.
• Assist in arranging travel and lodging logistics.
• Acts as recording Secretary at meetings scheduled for Department activities in Anatomical Sciences & OPP.
• Coordinates communication between OPP and anatomy faculty and adjuncts for availability for labs and competency exams.
• Creates and prepares OPP and anatomy lab groups for first and second year students. a. Post weekly lab assignments for students to view.
• Coordinates all sessions for 1-on-1 labs and Competency exams. a. Creates assignments in LMS for students to use for their SOAP notes.
• Coordinates OPP exam review sessions, and helps course directors make necessary corrections to test questions.
• Provides support to the OPP and Anatomy Fellows. a. Coordinates all data entry for the Fellows research projects. b. Coordinates the department graduation dinner and gifts or graduating Fellows. c. Assists in the interview process for the upcoming fellowship applicants.
• Organizes and prepares lab and practical exam groups for Anatomical Sciences.
• Orders all office supplies for the Department, which include lab coats for the Anatomical Sciences department and OPP Faculty for clinical activities and the White Coat Ceremony.
• Performs general clerical duties, such as answering the phone, maintaining files, completing reports, and performing limited typing or related duties. a. Properly maintains student personnel files, and observes all confidentiality requirements. b. Accurately types, proofreads and corrects letters, forms and other Student related documents.

Qualifications

• Assist administration, faculty, and staff in special projects as needed.
• Participate in community and professional outreach activities on behalf of the college and university.

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