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Director's Assistant, Biomedical Engineering

About Cornell Engineering

Cornell Engineering boasts a rich history marked by distinction and innovation. Its roots trace back to the university's founding, with departments like mechanical engineering and civil engineering. In 1889, it pioneered the first electrical engineering department in the nation and awarded the first doctorates in electrical and industrial engineering. Today, Cornell Engineering remains at the forefront of groundbreaking technologies and solutions through interdisciplinary collaboration. The college is renowned globally for its research, teaching, and commitment to diversity.

With over 3,200 undergraduates, 2,100 graduate students, and 46,600 alumni worldwide, Cornell Engineering nurtures a diverse and talented student body. Its 200+ dedicated faculty members, spanning 10 departments and locations in Ithaca and New York City, work tirelessly to make a positive impact on the world. Engineering is home to 200 staff with 500 employees who serve in support of the college's mission. The College of Engineering upholds EPICC values - Excellence, Purpose, Innovation, Community, and Collaboration - in all its endeavors.

The primary mission of Cornell University's Biomedical Engineering department is to educate students to understand the human body as an integrated system through quantitative engineering analysis and to use that understanding to design better therapeutic strategies, devices, and diagnostics. A mission of nearly equal importance is to serve society by conducting research that develops quantitative linkages across scales in the human body and uses that development to build new tools to improve human health.

Enrollment representatives within Cornell's colleges, schools, and units regularly collaborate and partner with the Enrollment Division to accomplish the University's enrollment goals.

Learn more about Cornell Engineering here: Cornell Engineering | Cornell Engineering

The Opportunity

Are you an organized, proactive, and resourceful professional looking to support top-tier leadership in a dynamic academic environment? The Meinig School of Biomedical Engineering at Cornell University is seeking a dedicated Director's Assistant to provide executive-level administrative support to the Director and Director of Administration. This role is pivotal in ensuring the smooth operation of our department, facilitating communication, and managing key administrative tasks.

Key Responsibilities:

Administrative Support

• Manage communication and correspondence for the Director and Director of Administration, ensuring discretion and confidentiality.
• Draft complex and sensitive correspondence, including faculty offers, promotion letters, and award nominations.
• Assist with academic personnel processes such as faculty searches, promotion, and tenure reviews.
• Research, compile, and prepare materials for meetings, reports, and presentations.
• Coordinate special projects and create/manage complex spreadsheets and databases for tracking and reporting key metrics.
• Serve as a liaison between the Director and interdisciplinary faculty on academic and research matters.
• Maintain the Director's calendar, prepare for deadlines and events, and oversee departmental events.
• Make travel arrangements and facilitate reimbursement requests.

Academic Recruitment and Onboarding Support

• Drive the faculty recruitment process, providing guidance on policies and procedures.
• Manage job postings, applicant communications, and search committee coordination.
• Organize faculty candidate visits, including travel and meeting arrangements.
• Support faculty relocation and oversee reimbursement of relocation expenses.
• Coordinate faculty tenure and promotion reviews, including dossier preparation.
• Manage sabbatical leave requests and tracking.

Department, Administrative, and Financial Responsibilities

• Prepare drafts of the department's annual report and distribute materials to stakeholders.
• Generate statistical reports for strategic planning and maintain databases of faculty activities.
• Coordinate school-sponsored conferences, events, and meetings.
• Manage financial aspects, including budget stewardship and expenditures.

Communications, Design Content & Media Support Responsibilities

• Promote department events and update the school website and social media.
• Create content for electronic displays and assist with design layouts for various publications.

Projects/Other Duties

• Coordinate hiring and scheduling of student administrative employees.
• Participate in recruiting and orienting new staff members.
• Manage special projects as assigned.

If you are a motivated professional with a passion for supporting academic leadership and contributing to the success of a premier biomedical engineering program, we encourage you to apply! Please submit your resume and a cover letter detailing your qualifications and interest in this position Join us in advancing the future of biomedical engineering at Cornell University!

What We Need

All applicants must include a resume and cover letter for full consideration.

• Associate's degree and 4 - 6 years of related experience.
• Demonstrated experience requiring extensive written communication.
• Capability to draft and compile various communications, including donor responses and public content.
• Experience with analyzing, synthesizing, and compiling data effectively and ability to prepare presentation materials and reports.
• Effective communicate with diverse backgrounds.
• Aptitude to maintain discretion, good judgment, and confidentiality.
• Excellent customer service skills.
• Prepared to work independently and as part of a team. Conduct business cooperatively and efficiently.
• Proficiency in Word, Excel, PowerPoint, Acrobat, Outlook.
• Effective time management and organization of deadlines, correspondence, and calendar.
• Attention to detail and accuracy. Capability to maintain organized electronic and paper files.
• Acumen to learn, retain, and apply relevant policies and procedures.
• Ability to direct workflow and supervise student employees.
• Experience in planning and communicating the details regarding events.
• Passionate about working in an organization that values and promotes diversity, equity, inclusion, anti-racism, and wellbeing.
• Ability to serve as an advocate for individuals of all ethnicities, genders, ages, and backgrounds.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Bachelor's degree in business administration, communications, or another related field.
• Experience with Drupal, Photoshop, FileMaker, and Cornell online systems preferred.

Rewards and Benefits

• This position is based in Ithaca, New York, and is fully on site.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No visa sponsorship or relocation assistance is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

Current Employees:

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Online Submission Guidelines:

Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.

Employment Assistance:

For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu.

If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) 255-2242, or email atequity@cornell.edu.

Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu.

Notice to Applicants:

Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.

EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly