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Administrative Assistant for Campus Activities

About Student and Campus Life

Student and Campus Life (SCL) at Cornell University supports the personal, academic, and individual growth of approximately 25,000 students across multiple campuses. The division is comprised of experts in student affairs who address key areas such as health and wellness, public service, social justice, residential living, food services, recreation, and student organizations. SCL also oversees career services, sports, and sorority and fraternity life. Together, these efforts foster transformation and holistic development in the student experience.

About Campus Activities

Campus and Community Engagement (CCE) fosters an inclusive and welcoming community while promoting individual growth and community values. Through a variety of departments such as Campus Activities, Sorority & Fraternity Life, and the Tatkon Center for New Students, CCE supports students at every stage of their Cornell journey with leadership opportunities, learning experiences, and co-curricular engagement. It collaborates across campus to enrich the student experience outside the classroom, affirming individual worth and upholding community standards. Campus Activities, in particular, empowers student development through leadership, volunteerism, and experiential learning, offering programs that build skills, self-awareness, and a sense of social responsibility.

The Opportunity

The Administrative Assistant in Campus Activities provides essential support to the Director and departmental staff. This role ensures smooth operations by managing administrative tasks and serving as a key resource for the team. It plays a vital part in supporting the department's efforts to foster student engagement and development.

Key Responsibilities

• Utilize various communication methods to triage incoming information and manage responses effectively.
• Organize multiple calendars to ensure efficient scheduling and coordination.
• Provide support for events and meetings, including logistics and coordination.
• Coordinate high-level administrative activities and assist in setting priorities for administrative work.
• Advance and complete specific projects while establishing efficient office workflows.
• Oversee the Campus Activities student staff (7-10), including hiring, training, scheduling, and daily supervision.
• Serve as the first point of contact, professionally representing Campus Activities to stakeholders.

What We Need

A resume and cover letter are required for further consideration.

• Associate's degree and 2-4 years of relevant experience, or an equivalent combination of education and experience.
• Excellent computer skills, with experience using online software programs (e.g., Campus Groups) or the ability to quickly learn new systems.
• Proven ability to provide professional and courteous service consistently.
• Experience managing multiple, concurrent projects and meeting tight deadlines in a dynamic, fast-paced environment.
• Previous experience in activities and/or event planning.
• Strong judgment in handling in-person and electronic communications.

Success Factors:

• Demonstrated commitment to diversity and inclusion in professional settings.
• Proven ability to build and maintain strong relationships with diverse stakeholders, including students, staff, community members, and administrators.
• Excellent communication skills across various mediums, ensuring effective and welcoming interactions.
• Strong customer service skills to act as a knowledgeable and approachable entry point for stakeholders.
• Exceptional attention to detail and organizational skills for managing operations in a busy, student-facing office.
• Ability to take initiative and proactively approach tasks to address dynamic and evolving needs.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• Bachelor's degree or more than 4 years of relevant work experience.
• Ability to troubleshoot and apply creativity in addressing issues and finding solutions.
• Familiarity with or interest in working with college-age populations.

This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY and fully on-site. Core hours are Monday through Friday, 8:00 AM to 4:30 PM, with flexibility as needed. The final schedule will be established in collaboration with the supervisor.

Rewards and Benefits

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.

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Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.

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EEO Statement:

Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

EEO Statement: Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.

Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly