Easter Seals Jobs

Description

We are seeking an experienced HR and Payroll Manager to oversee full-cycle multi-location, multistate HR and payroll operations for our organization of fewer than 200 employees. The ideal candidate will have extensive expertise with ADP Workforce Now (WFN) and a proven track record in managing HR and payroll with a smaller organization. This role requires a strong ability to navigate complex HR and payroll systems, ensure compliance, and collaborate across departments to support both employees and leadership.

Key Responsibilities:

Payroll Management:

• Administer and process bi-weekly payroll for employees across multiple states and locations using ADP WFN.

• Handle all aspects of payroll, including deductions for benefits, garnishments, and PTO management.

• Reconcile payroll records and manage year-end reporting such as W-2s.

• Accurately post payroll data to the General Ledger and provide detailed reports to accounting and leadership.

• Calculate and input commissions, annual bonuses, and performance-related salary changes.

HR Management:

• Oversee full-cycle HR processes, including recruitment, onboarding, performance management, and terminations.

• Coordinate annual performance review cycles and maintain accurate records of salary updates and promotions in ADP WFN.

• Serve as a resource for employee relations, mediating conflicts, resolving HR inquiries, and fostering a positive work environment.

• Update and enforce HR policies to ensure compliance with federal, state, and local labor laws.

  Benefits Administration:

• Lead Open Enrollment and manage ongoing benefits administration, including health insurance, 401(k), FMLA, workers’ compensation, and disability.

• Maintain the Benefits Dashboard in ADP and liaise with benefits providers and brokers to ensure accuracy and compliance.

• Process benefits provider invoices and post them to the General Ledger while analyzing and reporting costs to subsidiary controllers.

• Provide training to managers and employees on payroll and benefits processes.

  Regulatory Compliance:

• Administer and audit workers’ compensation claims, disability claims, and FMLA, ensuring timely resolutions and accurate reporting.

• Coordinate employee handbook reviews and updates to reflect current policies and regulations.

• Prepare for audits related to corporate taxes, general liability, employee benefits, and 401(k) plans.

  Accounting Collaboration:

• Assist the accounting team with payroll tax reporting, benefit plan audits, and financial analysis related to payroll and employee benefits.

• Support projects such as workers’ compensation and general liability insurance renewals.

• Act as co-administrator for the company’s credit card program.

  Employee Engagement:

• Develop and implement programs to enhance employee engagement and satisfaction.

• Partner with leadership to create professional development opportunities and foster a culture of recognition and growth.

  Requirements

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field.

• Minimum of 8–10 years of HR and payroll experience in multistate, multi-location environments.

• Expertise in ADP Workforce Now (WFN) is mandatory.

• Experience in family-owned or private equity-owned organizations preferred.

• Knowledge of general accounting principles and collaboration with finance teams.

• HR certifications such as PHR or SHRM-CP are a strong plus.

• Exceptional organizational, communication, and interpersonal skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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