Job Information
Indy Gov Records Clerk 2 in Indianapolis, Indiana
Records Clerk 2
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Records Clerk 2
Salary
$35,139.00 Annually
Location
City County Building, IN
Job Type
Full Time
Job Number
08902
Department
Marion County Recorder
Opening Date
01/10/2025
Closing Date
1/17/2025 11:59 PM Eastern
Description
Benefits
Position Summary
This position is responsible for recording documents for permanent record within the Recorder's Office. Position is also responsible for assisting customers with locating recorded documents and understanding recording requirements. Incumbent will need to understand the established policies and procedures and follow them accordingly. Incumbent may also rely on experience and judgment to plan and accomplish assignments in a timely manner with a high emphasis on customer service and attention to detail. Other duties and tasks are routine in nature and performed under supervision following standard procedures. Position reports to the Recording Manager.
Position Responsibilities
Must review all incoming documents in order to ensure compliance with Indiana Code
Scans documents into specialized land records management software to create a permanent record
Interprets document information and transcribes data using recording software to create a searchable index
Responsible for auditing information entered into land records system and corrects any errors to ensure a complete and accurate permanent record
Responsible for ensuring documents are returned to their submitter in a timely manner
Researches and retrieves recorded documents using software applications, microfilm and other sources as needed
Collects and processes fees for recordings and copies
Maintains and balances the cash drawer
Must provide professional and courteous assistance to customers in person, by phone, and email
Must maintain confidentiality of information
This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time
Qualifications
High school diploma or equivalent with two (2) years’ work experience in an office environment or front facing customer service role, and one (1) year’ experience in computer operation data entry. Capable of learning current recording standards and maintaining detailed quality work. Proficiency with Windows Operating System and Microsoft Office. Outstanding people skills with a pleasant and professional demeanor. Must be able to communicate effectively in writing and orally. Must be able to multi-task without making mistakes. Must be able to collect payments, make change and balance tenders. Typing of at least 45 wpm accurately. Must be able to take direction well.
Preferred Job Requirements and Qualifications
Associate degree in Business or a related field with previous data entry, records management, property record industry, or real estate experience. Strong data entry skills with attention to detail. Capable of speaking Spanish.
Independent Judgment
Position requires understanding of established policies and procedures related to the position. Incumbent may also rely on experience and judgment to plan and accomplish assignments in a timely manner with a high emphasis on customer service and attention to detail. Other duties and tasks are routine in nature and performed under supervision following standard procedures.
