Job Information
Illinois Dept. of Employment Security Office Support Assistant in INDIANAPOLIS, Indiana
This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/12003555
Taft is currently seeking an Office Support Assistant to serve our team in Tafts Indianapolis office.
Duties and Responsibilities:
- Provides administrative and clerical support for attorneys and other team members.
- Provides back-up coverage for receptionist.
- Processes requests for payment of invoices and expense reimbursements.
- Sorts and routes inbound and outbound mail.
- Composes letters and memoranda as directed, ensuring that letters are formatted correctly and free from error.
- Transcribes dictation.
- Runs errands; delivers documents and items within office.
- Creates, maintains, and retires files in accordance with Tafts Information Governance Policy and the protocols and procedures of the Information Governance Department.
- Responds to requests with a sense of urgency and effectively prioritizes work.
- Provides other general office task as requested.
Requirements:
- One to two years of related work experience and/or training. Experience in a professional service firm strongly preferred.
- Demonstrated proficiency with the following software applications:
- Microsoft Office 2016: Word, Excel, Outlook and PowerPoint
- Nuance PDF Converter
- Experience with DeskSite/FileSite/iManage is preferred
- Experience with BigHand Dictation software is preferred
- Experience with Condeco software is preferred
- Strong attention to detail and accuracy.
- Ability to collaborate and work effectively as part of a team.
- Excellent time-management, organizational skills.
- Proficient command of the English language and standard grammar rules.
- Ability to prioritize workload, meet strict deadlines and respond in a timely manner.
Interested candidates should applyhere.
