Easter Seals Jobs

Description

Job Summary:

The bookkeeper is a self-starter, who is highly organized, process-driven, detail- and results-oriented. The pillars of the business office are Control, Service, Continuous Improvement, and End-to-End Collaboration. This position will be responsible for all clerical accounting work, while being the customer service window to both internal staff and third-party inquiries, triaging work within the business office. Given the small size of the business office, the bookkeeper needs to be flexible, open to performing back-up tasks and train others to be their back-up.

Job Responsibilities:

· Execute all Accounts Payable clerical work, including managing the purchase order and invoice workflow, coding, and processing. Review credit card transactions and expense reports for policy and accounting compliance.

· Execute all Accounts Receivable clerical work, including invoicing and collections.

· Be the primary point of contact for internal and external inquiries into the business office, addressing a broad range of clerical tasks independently, while effectively escalating non-clerical issues appropriately.

· Maintain complete and detailed electronic files, with supporting back up documentation for all transactions.

· Assist with monthly reconciliation and account review.

· Participate in period closing process in a timely manner; assist in research of outstanding items; assist with regulatory reporting.

· Maintain internal controls, assisting with documentation as required.

· Assist with audit preparation and engagement.

· Assist with other projects as identified.

Requirements

Competencies Required

The list below is a high-level overview of competencies. For full details, see the annual review form.

· Communication: Is highly skilled in written and verbal communications including proofreading, editing, and interpersonal skills, with high emotional intelligence

· Confidentiality: Has a deep understanding of the need to maintain strict confidentiality to respect the financial operations of Providence Cristo Rey High School

· Decision Making: Seeks out and considers relevant information; makes sound decisions based upon analysis, experience, and judgment

· Initiative and Flexibility: Demonstrates initiative, seeks out additional responsibility, identifies problems and solutions; thrives on new challenges, and adjusts to unexpected changes

· Relationship Building: Encourages cooperation, demonstrates interpersonal skills, establishes/maintains productive, respectful working relationships

· Accountability: Strives for excellence in all tasks assigned, with an alertness to the bigger picture and how her/his work adds value. Accepts responsibility for work: monitors progress and results, while maintaining confidentiality, and keeping supervisor/team informed

· Time Management: Remains organized and on schedule for all deadlines. Adept at prioritization to enable accomplishment of goals

· Drives Quality and Excellence: Is self-directed, resourceful, and creative in meeting job objectives, while following through on commitments

· Mission Alignment: Possesses a personal alignment with the mission of Providence Cristo Rey High School

Trust: Fosters a strong foundation of trust among team members to help create positive communication and community throughout the organization

Additional Education/Knowledge/Skills Requirements:

● Bachelor’s Degree (Accounting, Finance, and/or Business) preferred

● Five years of experience bookkeeping, preferably non-profit

● Expert proficiency in QuickBooks Online, and integrated software

● Bilingual (English & Spanish) preferred

● Sense of community and willingness to serve others

● Exceptional communication skills; high emotional intelligence

● Demonstrated proficiency in Microsoft Excel

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