Job Information
Heritage Environmental Services, LLC Asset Management Coordinator in Indianapolis, Indiana
Actual rate will be determined based on skills, relevant experience, and other-job related factors, consistent with applicable law. The range does not include bonuses/incentive or other forms of compensation or benefits. | Indianapolis, IN, USA | Salary | Transport - Indy | Full Time
Exciting Opportunity to Join Our Legacy of Environmental Leadership!
Location: Headquartered in Indianapolis, with 2,000+ employees nationwide
About Us: At Heritage Environmental Services, we are more than just a company; we are pioneers in industrial waste management, committed to creating a cleaner, safer world. Since our inception during the environmental movement of the 1970s, we've been at the forefront of solving complex environmental challenges. With a dedicated team spread across the United States, we provide innovative and compliant solutions to thousands of clients in diverse industries.
Why Heritage?
Impactful Work: Be part of a team that makes a real difference. Our comprehensive services range from hazardous waste management and emergency response to onsite support and technical solutions, allow us to solve our customers waste challenges. We are part of the solution. We don't generate any waste ourselves.
Growth Opportunities: At Heritage, your contribution is valued beyond your job title. We believe in the power of continuous learning and growth, encouraging every employee to expand their skills and take on new challenges.
Safety First: Your health and safety are our top priorities. We foster a culture where every employee is empowered to act safely and ensure the well-being of their colleagues. Our mantra is Safe and Compliant, or Not at All.
Collaborative Environment: Together we can achieve much more. Join a supportive and dynamic team where your ideas and efforts are recognized and rewarded.
Our Commitment: We are dedicated to fostering an inclusive and innovative workplace where every employee can thrive. As part of our team, you will have the freedom to contribute your expertise wherever needed, ensuring the success of our mission to protect the environment.
Our Ambition: Leading the Way in Hazardous Waste Management Our goal is to become the fastest-growing and most profitable hazardous waste platform, powered by industry-leading, end-to-end capabilities. We aim to be the top choice for our customers, driven by a high-performing team that thrives on solving challenges, continuous learning, and growth.
Exciting News: Heritage Environmental Services is now backed by the EQT Infrastructure VI fund, enhancing our capabilities, and expanding our reach. EQT is a dynamic global investment powerhouse managing EUR 232 billion in assets (EUR 128 billion fee-generating). With a focus on Private Capital and Real Assets, EQT owns and supports leading companies across Europe, Asia-Pacific, and the Americas, fostering sustainable growth, operational excellence, and market leadership. This exciting ownership positions us for even greater impact and growth in the future.
Asset Management Coordinator As an Asset Management Coordinator you will be responsible for providing support and corporate guidance for the purchasing, usage and administration of rolling stock assets across the Company.
Essential Functions & Requirements:
Prioritizes health and safety by adhering to policies, processes, and consistently maintaining safe practices
Tracks CER numbers in concert with the Accounting function
Processes titles for leased and owned assets; completes forms, processes check requests and files for title certificates
Maintains the title depository by administering, filing, and safeguarding all rolling stock vehicle titles
Ensures registration and plating, including renewals of all Company assets, which may require online processing or in-person visits to the Bureau of Motor Vehicles
Processes taxes from states/counties involved in the plating process; completes forms and check requests and processes payments
Tracks, administers, and completes check requests, submitting all items regarding property / use taxes, including all HVUT (2290) Heavy Vehicle Use Tax
Maintains responsibility for IFTA tax reporting, documentation and decal control
Executes payments for all toll charges and issues documents from charges to support subcontractor auditing practices
Manages fuel card deposits and distribution
Orders and maintains adequate supplies using the Purchase Order System; codes invoices and / or expense reports, receives purchase orders, and prints, reviews and distributes items where appropriate
Assigns and manages Company deadlines to ensure quality and compliance as needed
Takes on additional duties as assigned to support the team and organization
Education:
High school diploma or equivalent (required)
Associate or bachelor's degree (preferred)
Experience:
1+ years of experience in an office environment (required)
Competencies:
Ability to effectively utilize standard office equipment and associated applications
Strong organizational skills and a high attention to detail
Excellent interpersonal skills to effectively communicate with internal and external stakeholders
Strong proficiency in various applications within the Microsoft Office suite
Regular and predictable attendance to perform the functions and requirements of this role
Benefits, Compensation, & Workforce Diversity: Heritage offers competitive pay and bonus incentives. Benefits include choice of medical, dental, and vision plans, flexible spending or health savings accounts, employee and dependent life insurance, short and long-term disability, 401(k) savings plan with company match, and tuition reimbursement. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran or status as a qualified individual with a disability.
A post-offer drug screen will be required.
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