Job Information
Chemonics Senior Programme Management Risk Office (PMRO) Specialist - 12 Month Fixed-Term Contract in Hybrid - London, United States
Senior Programme Management Risk Office (PMRO) Specialist - 12 Month Fixed-Term Contract
Location * Hybrid - London, UK
Job Level Senior
Time Type Full time
Apply Now (https://phh.tbe.taleo.net/phh02/ats/careers/v2/applyRequisition?org=CHEMONICS&cws=50&rid=6182)
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12 Months Fixed Term Contract - Maternity Leave Cover
Chemonics International is a major international development consultancy, with a 46-year history and a track record for delivering integrated solutions across multiple sectors and geographies to support the achievement of the sustainable development goals. With experience in over 150 countries and global network of over 5,000 technical specialists, Chemonics is recognised as one of the world’s leading partners for international development.
Chemonics UK was established in 2019 and has quickly developed a strong and diverse portfolio of UK Aid-funded programmes. Chemonics UK works with government and development sector counterparts across three continents to deliver programmes in sectors including climate action, education, governance, peacebuilding, stabilisation, social cohesion, and research.
General Summary
The Programme Management and Risk Office (PMRO) Sr. Specialist supports the programme management, contract, and risk management functions of Chemonics UK, supporting proposal teams, project management teams and project field teams to provide cost-effective programme delivery.
The Sr. Specialist is responsible for supporting the PMRO team in all matters related to, but not limited to, project support including contractual management, procurement, knowledge management, risk management, systems adaptation, grants/funds management, MEL and corporate compliance. The Sr. Specialist will participate in drafting, revi ewing and shaping of applicable policies, procedures, and resources to ensure they are conducive to cost-effective and responsible project design and delivery.
Main responsibilities:
Reasonable accommodations may be made to enable individuals with disabilities to perform
Principal Duties and Responsibilities (Essential Functions)
Programme Delivery
In conjunction with the PMRO team, reviews, analyzes, and evaluates project management processes and tools and existing project performance systems to determine functionality and relevance for the UK client base.
Contributes to recommendations for programme management policy and/or practice improvement based on FCDO requirements and practices, and supports change/improvement initiatives across division.
Supports and manages client and corporate compliance requirements for Chemonics UK, including internal and external reporting as needed.
Supports project teams and project field teams to identify risks at the project level, establish targeted approaches to mitigate risks, coordinate head office assignments to implement risk mitigation measures, and identify and then coordinate with stakeholders to implement needed updates to policies and procedures related to risk management.
Supports and/or leads annual code of conduct declaration reporting process and platform management, including liaising with PMUs and support divisions as needed to adhere to FCDO requirements.
Contracts and Compliance
Promotes a strong knowledge-culture of sound contract and risk management practices aligned with corporate policies, procedures, and best practices and client regulations and expectations.
Provides expertise to funds management practices including establishing templates, policies, and processes to maintain and develop good funds management practices for projects.
Supports and/or leads in conducting independent, objective and thorough reviews of contractually-binding documents to ensure compliance with corporate policies and procedures and client regulations.
Supports and/or leads in reviewing Invitation to Tender (ITTs) to provide proposal teams with guidance on contract and risk management.
Negotiates contracts and subcontracts for the UKD under the supervision of the Centre of Excellence Director.
Provides quality management in contract and risk management by ensuring contractual reviews and relevant material on the Chemonics UK share-point site are useful and compliant with Chemonics UK policies and procedures and client’s regulations and expectations.
Contributes to the continual improvement process for contract and risk management by developing, refining, and adapting policies, procedures, resources, and quality standards to meet evolving client or corporate requirements.
Provides clearly communicated written and verbal guidance to stakeholders
Cross-Cutting Coordination
Supports and or leads coordination with corporate business units and or UK Centres of Excellence needed to clarify, strengthen, or streamline project operations to better position Chemonics UK for success.
Responds to requests for assistance, information, and interpretation and provides direct support/guidance with complex issues in these areas in coordination with the PMRO.
Supports and/leads Chemonics UK capacity development in programme management practices, including contract and risk management, in coordination with PMRO .
Develop and update knowledge information tools and reports that provide the necessary information to project leadership and the senior leadership team to enable informed decision-making.
Corporate Engagement and Supervision
Maintains, expands, and applies technical knowledge in UK government contracting, risk management, compliance and other related technical interests by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies and divisional practice networks.
Supervises, mentors, and evaluates staff, communicating clear performance goals and standards, offering regular performance feedback and prompt resolution of problems, and time and opportunity to grow and develop in key competency areas; promotes staff development through coaching, mentoring, and facilitating professional growth opportunities as required.
Promotes strong partnerships within and across Chemonics UK and other Chemonics divisions.
Undertakes assignments on projects or special initiatives, both billable and non-billable.
Supports business development activities and conducts key roles on proposal teams.
Fosters and demonstrates a workplace inclusive of creating opportunity, serving others, building trust, innovation and exceeding expectations.
Performs other duties and responsibilities as required.
Person specification:
Essential Skills
Knowledge of company’s main clients required, specifically the Foreign, Commonwealth & Development Office (FCDO) regulations and procedures required
Experience working with diverse donor organizations, such as, Global Fund, UK Government, World Bank, and the United Nations preferred
Strong understanding of project management skills, including budget and financial management, contractual compliance, procurement/subcontract/grant management, client relations and knowledge of client, and personnel management.
Experience managing programmes with funds (grants or other sub-award type agreement) components, including knowledge of contracts, budget/financial management, and overall administration.
Contractual and financial management experience with various contract and subcontract types, including, but not limited to, cost reimbursement, time-and-materials, fixed price, umbrella, and performance-based.
Ability to analyse and support analysis of business processes and develop policies and procedures based on analysis.
Demonstrated ability to communicate cleary and concisely orally and in writing.
Ability to support and/or manage external relationships, including support vendors, banks and other financial institutions, and partner/consortium organisations.
Ability to work independently and as part of a team.
Demonstrated leadership, versatility, integrity, management, organisational, and decision-making skills.
Ability to travel and work abroad approximately 3 months per year; willingness to consider long-term overseas assignments.
Fluency in spoken and written English.
Education / Professional Skills
Preferred degree educated up to undergraduate in relevant subjects such as business management, international development, and/or relations. Combination of work
Other
UK work authorisation or ability to obtain it required.
Apply by: Sunday 7th July 2024
This position is located outside the U.S.
