Job Information
SigmaTech, Inc. Executive Assistant in Huntsville, Alabama
Job Descriptions:
Sigmatech is looking for a responsible Executive Assistant to support our senior leaders in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives.
The Executive Assistant’s main duties include scheduling meetings, making travel arrangements, document management, correspondence and organizing daily calendars. To be successful in this role, you should be proactive, meet deadlines and communicate effectively. Our ideal candidate also has previous experience as an Executive Assistant and is familiar with office management technologies.
Ultimately, you should be able to identify and address the needs of senior managers and perform administrative tasks to ensure our company’s workflow runs smoothly.
Responsibilities:
Coordinate daily calendars of senior leaders
Coordinate appointments and events
Act as the point of contact between executives and employees/clients
Create regular reports, correspondence and update internal databases
Proofread and format document and charts
Make travel arrangements and assist with Travel Expense claims for Executives using online travel system
Serve as Travel Coordinator and Reviewer for assigned employees conducting official travel in support of customer contracts
Manage phone calls and emails
Respond promptly to executives’ queries
Facilitate internal communication (e.g. distribute information and schedule presentations)
Suggest more efficient ways to run the office and troubleshoot malfunctions
Compile and process various contractually required reports
Required Experience:
5-10 years of proven work experience as an Executive Administrative Assistant or similar role
Knowledge of office procedures
Solid experience with office management systems, ERPs and MS Office
Familiarity with online calendars and automated systems
Experience using office equipment, including printers, copiers, video teleconferencing system and multi-line phones
Strong communication skills (via phone, email and in-person)
Team focused
Independent thinker able to work tasks with minimal guidance
Experience exercising discretion and confidentiality with sensitive company information
Excellent organizational skills with an ability to think proactively and prioritize work
Bachelor’s degree desired
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran
Keyword: Executive Assitant
From: Sigmatech, Inc.
